How to Create an HR Policy in Microsoft Word
According to Neil Kokemuller from Chron.com, policies promote positive behavioral practices and progress the professional development of the employees in the workplace. Plus, they encourage the employees to follow the standards of the company. Due to that statement, we advise you to establish policies for your company if you want it to be successful. It doesn't matter if your company is a big or small business. Don't worry; our short guide below will help you.
1. Set a Good Title
A good title for the HR policy doesn't mean a poetic or artistic title. It means that the title of the HR policy document must be straightforward and understandable at a glance. The title must directly convey what the policy is all about. For instance, if the policy is about proper dress code, you simply title it "Proper Workplace Dress Code Policy."
2. Elaborate the Purpose
It's a given that your company has a roadmap to reach its ultimate objectives. The functions of the HR policy plays a critical role in achieving these objectives. So to strengthen the value of the HR policy, make sure to write extensively about its purpose. The purpose of the policy will justify the reason why it came to be and explain how it'll help the welfare of the company.
3. Use a Professional Tone
Remember that an HR policy is a formal document, like contracts and agreements. That said, you must write its content and procedure with a professional tone. Keep your sentences brief, simple, and understandable. Avoid using words that are uncommon. If the policy will contain certain terminologies, make sure to add a section that explains their meaning.
4. Explain the Sanctions
Of course, without sanctions, an HR policy is basically good for nothing. Sanctions are the components of a policy that enforces the employees to comply with the rules and regulations of the company. When writing the HR policy, make sure to explain the nature and degree of the sanctions and why they were implemented in the first place. A sanction can also be considered as an action plan to compensate for the effects of an employee's wrongdoings.
5. Consult with Company Executives
The leaders and executives of the organizational hierarchy must also have a say in the formation of an HR policy. They know best about the mission and vision of the company. That said, they might want some specific factors included in the policy. Communicate with them and ask about what they want to contribute to the policy.
6. Implement to the Employee Handbook
An employee handbook or manual should not only be a fancy book about the company's logo, mission, vision, and goals. It should primarily contain the company's various rules, regulations, and sanctions. So after you've completed writing the new HR policy, make sure to add them as an update to the employee handbook. By doing that, the employees will not have any excuse to be unaware of the new policy of the workplace.