How to Write a Human Resource Job Description
Your job description is your tool to find suitable applicants. You need to understand it so that you can write one effectively. You need to know what things you should consider and things you could put together so that when you release your job description, you can expect resume after resume sent by hopeful applicants. Down below are several tips that will help you compose the ideal job description.
1. When Writing the Job Title, Be Specific
When you opened a position in your department, it is safe to assume that you have specific ideas as to what kind of employee you wish to under your employment. It will help you to be specific in stating what position has been opened. Precision is key. You should use phrases that describe the job title with accuracy. It is best to avoid general terms to describe the position you are offering, and you should never use internal lingo; potential applicants would not understand this, and it will confuse them. So remember to be specific.
2. Your Job Summary Should Catch Your Applicant's Eyes
People tend to apply for positions in companies that can offer the best working experience. In order to attract applicants, you must make your company look appealing. You could give a brief introduction of your company and what it would take to be an employee there. You can write a list of what makes your company unique. Is it your culture? Or maybe the brand you are running? Tell them why they would enjoy working with you. And lastly, do not forget to add your company's location. By doing this, your job description would be prioritized in the search results.
3. Write the Responsibilities and Duties in Detail
To give your potential applicants a basic idea of what you are looking for in an employee, you can provide a detailed but concise outline of what their duties and responsibilities are going to be, whether you are looking for an HR consultant or an officer. Before they join you, they should have a fair idea of what the job would entail.
You can also emphasize the roles that can only be found in your company. Another thing you should write is the daily activities of the position you are offering again so that they will have an idea of what they are going to face once they join your company. Lastly, you should explain how the position is going to help with the overall function of the company.
4. Provide a List of Hard and Soft Skills
In this portion, you can state what are the qualifications you are looking for. You can specify what educational backgrounds are qualified for the job, and you can also specify how many years of experience is ideal for getting the job or any specific certificates they should be awarded. You can also list soft skills like communication and multi-tasking. However, you should be careful not to put too many qualifications. This might dissuade some of the applicants.