What Is an HR Job Description?
An HR job description is a document that you produce in preparation to entertain any inquiry by job seekers. At the same time, it is a good material that you can use to advertise any vacant job slot in your human resources department like HR executive, HR manager, assistant, or even officer.
According to Paycor, it takes 27 days for an organization to hire a worker and only ten days for direct hires. Moreover, they stated that the industry experts found 55 million job vacancies for 2020 with the number of probable retirement cases for people born between 1946 and 1964. With these many vacant slots, a job description would be a good tool to lessen the days of your onboarding process.
How to Write an HR Job Description in Word
Making a well-written HR job description for your company will not be an easy task, unless if you are guided in doing so. The task is more than just making a list of your job specifications. Experts on the field of human resources know exactly what to and not to include to ensure the success of getting the ideal set of candidates for your HR job openings. If you are looking for a guide, then there is no need for you to look elsewhere. Below, you can find the complete steps in writing such a document. Aside from spoon-feeding you the procedures, each of the steps is elaborated for your convenience.
1. Specify Job Vacancy
In a job description, you can’t declare your job openings in general terms. This will cause confusion among job seekers and might give dismissive impressions for those who are interested. You have to specify what job title is up for grabs, may it be manager, assistant, or others alike.
2. Summarize the Job’s Role
Within a department, there are a handful of positions, and each of these positions come with different tasks. This is true even in the HR department. A good sample of this situation is a recruitment specialist’s job to control the onboarding of an organization. For your HR job description, it is necessary that you write down an abstract to make the applicants aware of what a specific job is entitled to do.
3. Set Out the Duties and Responsibilities
After introducing the available job and giving a summary of its role, you must instill the duties and responsibilities that the assigned personnel will be working on. Moreover, you have to set these details in accordance with your company policies, as well as operational procedures, without losing sight of the human resources’ practices and ethics.
4. List the Job Qualifications
One thing job seekers will surely read on your job description are the job qualifications. It is in this section where they can compare the things that they have prepared in their resumes or curriculum vitae. It acts as an important reference for these aspirants because it helps them evaluate whether they fit for the job or not.
5. Itemize Requirements
If you put yourself in an applicant’s shoes, you know that you have to come with a complete set of documents before applying to a company. Knowing what the requirements are can help you prepare ahead of time to make a good impression on potential employers. With you as the employer, making a list of the necessary paperwork can be advantageous as it avoids the drawbacks of returning applicants.
6. Sell the Job Benefits
When everything has been set, take time to revamp your job description in inviting talents. Do this by adding the various benefits that come with the job. In this part, you can include the base salary, insurance, and more.