How to Make IT and Software Meeting Minutes in Google Docs?
As mentioned in a page from thebalancecareers.com, meeting minutes are a summary of information about a meeting that both attendees and absentees/non-attendees can review later on. To make it easier for you when taking notes about your IT team’s discussions, we’re here to provide you with our Ready-Made IT and Software Meeting Minutes Templates! Each handy design is simple to alter and compatible with Google Docs.
1. Decide on a Fitting Meeting Minutes Layout
We understand that different people, groups, companies, etc. work in varying ways, which is why we do our best to offer a diverse selection of designs with our meeting minutes templates. When downloading a template, it’s best to avoid hectic searching later by saving the file in a folder/location that’s easy for you to remember and access.
2. Open Google Docs and Get Busy
Once you have your chosen design template saved, run Google Docs, and feel free to customize the contents as needed. After that, always remember to doublecheck your work before finishing up, correcting any mistakes/type-o’s you might find.
3. Implement Other Helpful Material for Your Meetings
To make sure all to-be attendees are notified about the next meeting, it’s a good idea to incorporate the use of memos. And, when it’s time for a meeting to take place, a checklist is a useful tool for keeping track of agendas, attendance, and more.
4. Ready for Your Next Discussion
With your new meeting minutes set up and ready, it’s finally suitable to use for more sessions to come. Compose your transcriptions hassle-free with our IT and Software Meeting Minutes Templates!
1. How do you write up meeting minutes?
When composing your meeting minutes, it’s important to recognize which bits of information you should take note of from the session. These key bits are:
- Key points of discussion
- Names of all attendees
- Topic-relevant decisions of attendees
- Time, calendar, and deadlines
- Main takeaways from the meeting
2. What should not be included in the meeting minutes?
With all the information there is to remember and consider from a discussion, it can be a bit confusing to put together your notes. However, knowing what to leave out is easy enough by following the guidelines listed below:
- Any personal comments and observations should be left out in your meeting minutes.
- Ignore statements that are driven by personal bias.
- Don’t take down every single thing that’s said during the meeting--summarize the information and keep it simple.
- Your meeting minutes should contain concise details and have an accurate summary of the key events that occurred during the conference.
3. Who is usually the one taking notes for the meeting minutes?
Typically, you’ll want a professional scribe or a secretary to record information for the meeting minutes.
4. Should the meeting minutes be signed?
The meeting minutes will need to be approved and signed by the person who chairs the corresponding session. The approval and signage make it so that the notes act as proof of the meeting’s events and discussions.
5. How long should you keep meeting minutes?
If possible, your meeting minutes should be archived for as long as it’s convenient/affordable enough to do so.