How to Create an IT and Software Meeting Minutes in Microsoft Word?

According to AllBusiness.com, meeting minutes can serve as a guide in measuring the progress of an objective and tracking who's accountable to perform each task. Since your IT and software company's projects and operations are complex, there should be a meeting minutes document for every staff meeting. Here's our short guide on how to create them in MS Word.

1. List the Attendees

To make things clear on who attended a particular staff or board meeting, make sure to list them down in the meeting minutes document. It will also serve as an attendance log.

2. Enumerate the Agendas

To keep each attendee posted about the meeting's purpose, enumerate its agendas. The agendas are the main objectives of the meeting. It's advisable to list them down from the most urgent down to the least urgent or make a quick checklist about these urgent requirements.

3. Record Significant Points

As the meeting progresses, the attendees will pitch ideas, methods, and solutions to achieve certain goals. If the other attendees agree and acknowledge them, then they're considered as significant points, and you must record them. These points may well play a crucial role in the success of projects and day-to-day operations.

4. Establish Action Items

As professionals, we all know that steps must be made to arrive at the desired destination. For the case of your meeting's agendas, these steps are the action items that you must input on the meeting minutes document. These items will serve as a sort of action plan or roadmap in achieving objectives.

5. Implement Due Dates

Time is gold in the business world. With that in mind, each action item in the meeting minutes document must have a due date. It ensures that particular tasks will be performed and finished on time. Set the due dates on your IT and software company's schedule or calendar.

General FAQs

  • What Is an IT and Software Meeting Minutes?

  • How to Validate a Meeting Minutes Document?

  • What Factors Must Be Excluded from a Meeting Minutes?

  • Can the Contents of a Meeting Minutes Be Changed?

  • Who Writes a Meeting Minutes?

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