The most significant documents of businesses involve the finances, and one of them is a purchase document. It only does not determine the business’ finances, rather, evaluate the company’s performance and the changes that should be made. So, for your IT and software company, you need to secure a purchase document in any transaction. Get to secure your order management by having our comprehensive, high-quality, and professionally written IT and Software Purchase Template. We guarantee you that you can produce purchase orders as our template has original suggestive heading and content. Moreover, it is downloadable, editable, and printable in Google Sheets format. Get one now!

How to Make an IT and Software Purchase in Google Sheets?

If you have worked for the industry, you will be familiar with purchase documents. As IT and software purchase requisition takes place, the approval of purchase documents must take place. So, whether you have dealt with them or heard about it, you need to learn more about them. So, if you are bound to make negotiations with your client, below are some tips that you can use as a reference in making an IT and software purchase document.

1. Brand your Document

The first thing that you need to do is to incorporate your company into the document. With that, you need to include your company’s information as the header. You can include your company’s name, logo, contact number, email address, fax number, purchase order (PO) number, and more. Doing this would greatly help you and your client to settle purchase procurement.

2. Insert the Date

This tip is separate from the first as the date plays a crucial role in your purchase document. With that, you need to make sure that it is visible and at the top of it. Usually, the date signifies the requested date of the purchase orders. You can also collect the receipts of the purchase for more clarity. For other purchase documents, it can be the date when the purchase document is effective.

3. Include Seller and Buyer Information

A purchase is composed of two parties, so their information must be included in the document. Include your full name, position, company name, address, and ID number as the vendor in your IT and software purchase document. Then, write your client’s information, such as their name, address, contact information, and more.

4. List the Purchases Made

One of the most essential parts of your IT and software license purchase document is the list of purchases made by the client. To do this, you need to refer to the invoice that you sent to your client. Usually presented in a tabular form, this list of IT and software products would serve as your client’s reference in settling their payment.

5. Layout Terms and Conditions

As negotiation takes place, there must be standard terms and conditions that you need to include in your document. Usually, these terms and conditions tackle about the payment and how to settle them.

General FAQs

  • What are types of purchase?

  • What are types of purchase orders?

  • What are the different objectives of purchasing?

  • What is the difference between purchase and procurement?

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