How to Create an IT and Software Receipt in Google Docs?
The global information technology industry is on pace to reach $5.2 trillion in 2020, according to a report by CompTIA. According to the statistics, receipts help to be conscientious in reporting the sales transactions. Without further ado, here are some tips on how you can create an IT/Software Receipt using Google Docs.
1. Always Have a Rough Sketch
By this, it means that do not rush in creating your receipt immediately. Always start by listing all the details on a piece of paper. Remember, undue haste makes waste.
2. Launch and Start With an Outline
Open Google Docs and start either with a 'blank' document or get a template from the template gallery on receipt. If its a template edit and customize the highlighted area with your company's details and if its a blank document start from scratch. Always outline its whole structure first rather than creating it from the bottom-up. This way, you can strategically place all the details—quantity, product details, and price—right after in a logical and comprehensive manner.
3. Incorporate Brand Details
Your business name and logo lets you identify if the products were bought from you or not. Most IT/Software products have a service warranty placed on them for a definite period of time, so it pays to ensure that you can recognize your products at first glance. Use 'insert' menu options to insert media files for placing logos and use the 'format' menu for its proper placement among text and tables.
4. Make Room For Adjustments
Changes are very common in every business, so always save some room for adjustments in your receipt. Who knows, later you might consider incorporating barcodes in it for verification.
Is it okay to send IT/software receipts through email?
Yes. Receipts are totally safe to send over email as it saves money and time on your part and the customer. Since most receipts are created and printed electronically, you can always have the option to keep a copy for management purposes.
Can we use IT/software receipts receipts for avail of warranty?
Receipts are both records and proof of sales and purchase. Both are essentially important in case of warranties, rebates, and returns. Businesses often require customers to show it whenever cases like those mentioned happen, usually with the aid of receipt scanning technology for verification.
Is it possible to use online methods to manage my IT/software receipts?
Bookkeeping and point of sale software have already been used by most businesses for their reliability and convenience. Some software often feature bookkeeping and point of sale functions, which can readily prepare your business's financial statement almost instantly. If you're looking to make life easier, then you can safely use this method to manage your receipts.
Why are IT/software receipts important?
Receipts, in general, record and track sales and purchase transactions. Since IT/Software products can be easily duplicated by fraudsters, it is essential to immediately verify if that product comes from your store or not. Aside from that, receipts are useful in preparing your business's income and financial statement. So without them, there will be no way of determining your business's financial status.
What are the elements of an IT/software receipt?
IT/Software receipts usually contain the common elements found in any receipt, which are enumerated in the list below as follows:
1. Business name and contact details
2. Amount charged
3. Quantity purchased
4. Product name
5. Customer name and contact details
6. Disclaimer (if applicable)