How To Make An IT and Software Timeline In Word
According to the Project Management Institute, 58% of organizations understand the importance of project management. And when you talk about project management, a timeline is what you need. Now, in IT and software projects, a timeline is an important tool. It visually presents a project plan, keeping everyone informed and on track.
Follow the guide below on how you can come up with an effective timeline for your IT and software project in Microsoft Word.
1. Create a Work Breakdown Structure
To start, you have to create a work breakdown structure. For instance, you want to create a food delivery website and mobile application. Your work breakdown structure could be documentation, to produce a user profile and a delivery driver profile, and to test and deploy the software.
2. Break the Work into Tasks
After creating your work breakdown structure, create a list of tasks that needs to be done for each work. Continuing with our food delivery app example, your tasks for a particular work, let's say programming a delivery driver profile, could be to create a driver user log in, google map for tracking, and status whether a food item is already delivered or delivery is ongoing.
3. Determine the Amount of Time Required to Finish Each Task
Take a look at your list of tasks and determine how long it will take to finish each task. If you're unsure of your estimation, talk to an expert who can help you identify an accurate timeframe. Also, keep in mind of the programmers. Think about whether they'll be able to finish the tasks right on schedule. And don't forget to identify important milestones so you can track your project.
4. Form the Project Timeline
Now for the fun part! Form the project timeline in Microsoft Word. Use tables to create the different sections for each task. Provide clear labels. Different the tasks using colors. If you don't want to go all these troubles, use a pre-made template, so all you have to do is insert your content to the boxes and change the colors and font.
How To Add a Template to a Word Document
1. Open a document in Microsoft Word.
2. Click the File tab to open up the File screen.
3. On the File screen, select Options to open up the Word Options dialog box.
4. Click Add-Ins, which can be found on the left side of the Word Options dialog box.
5. On the bottom of the Word Options dialog box, click the Manage drop-down list, choose Templates, and click Go.
6. Hit the Attach button and locate and select the template you wish to attach.
7. Click the Open button to attach the template to your document.
8. Select the Automatically Update Document Style.
9. Click Ok.
What is the Difference Between a Timeline and a Gantt Chart?
The answer is, nothing! Timeline and Gantt chart are the same graph. A graph that shows the series of tasks that need to be done from start to finish.
Why is a Timeline Useful?
A timeline is useful as it allows groups or individuals to have a better understanding of the project plan, and it helps them keep track of the project, making sure that the project is completed on the agreed due date.
When to Use a Timeline?
You use a timeline when:
1. You want to have a clear detail of a project, agenda, or itinerary.
2. You want to give an overview of events.
3. You want to highlight important milestones.
What to Include in an IT and Software Timeline?
An IT and Software Timeline should have:
1. Project Title
2. The list of tasks
3. A brief description of each task
4. A due date