How to Create a Large Organizational Chart in Google Docs
In 1855, organizational charts were first referred to as a diagram of the structure of an organization exhibiting the hierarchy or division of administrative duties and presenting the number of employees engaged per department. Until now, this useful tool is among the first diagrams that the management team must create after the establishment of the organization. To make your chart creation easier, here are some simple tips that will help you.
1. Utilize a Single Page
If you are tasked to create a company organizational chart for your office, you need to fit it on a single page. To do this, arrange the top portion of the chart horizontally, while the bottom vertically, to fit many boxes on a single page.
2. Put People with Similar Position Into One Box
As compared to assigning one person in their own box, grouping people with similar positions into one box saves a huge space so you can fit as many boxes as possible. For example, under the QA head company position, you can put all quality analysts in one box instead of separating them into different boxes. However, you must put different positions, treasurer, auditor, and secretary, into separate boxes when creating management organizational chart.
3. Be Organized
You must keep your office organizational chart in order so that the viewers can easily understand your system. To do so, you must ensure that the boxes are of the same size and the spaces between them are the same. The job title must be presented above the name as org charts define the structure and not the names of those who are in the position.
4. Create Links for Large Charts
Since you are creating a large and complex organizational chart, it might be challenging to fit all the positions into one paper. As a remedy, you can break the organization up into small-sized org charts and link them together to form a large chart. For example, you can only present the different departments and create a link for their respective structures.
What Are the Basic Tools that You Can Use to Create an Organizational Chart?
There might be a lot of tools, both offline and online, that you can use to create an organization chart, but the three basic tools that are convenient and user-friendly for beginners are as follows:
What Are the Benefits of an Organizational Chart?
- Guides the employees to know their rights and responsibilities
- Helps divide the different functions within an organization
- Shows the relationship between the members of the organization
- Enhance coordination among the departments
- Makes it easier to see the open promotion channels
- Aids in budget analysis and design work team
- Helps in determining which manager is responsible for an employee
What Are the Types of an Organizational Chart?
- Functional organizational chart
- Divisional organizational chart
- Hierarchical organizational chart
- Matrix organizational chart
- Line organizational chart
- Lateral organizational chart
- Staff organizational chart
- Functional organizational chart
Who Is the Proponent of Organizational Charts?
Daniel McCallum first developed and designed the organizational chart in 1855, with the help of George Holt Henshaw for its rendering.
What Are the Building Blocks of Organizational Structure?
- Chain of command
- Span of control