How To Create A Large Organizational Chart In Microsoft Word
According to the United States Census Bureau, large companies employed a total of 59.9 million people in 2012. Now, a large company can be hard to manage. Its employees might get confused as to who they should report to whenever a question arises. For that, you need an organizational chart. It allows you to visually present the hierarchy and relationship of positions and responsibilities within your large organization.
Below is a guide that will help you create an organizational chart for your company in Word.
1. Gather the Names
To start, gather the names of positions, departments, and employees. List them down by group and by level, so you won't get confused when you supply the information to the chart later.
2. Choose a Structure
Next, you must choose a structure for your organizational chart. Vertical or horizontal? Many people choose vertical, but for a big company like you who has a lot of employees, you should combine both vertical and horizontal structures so your org chart wouldn't look too big or too long.
3. Pick a Template
After that, pick an organizational chart template. It's best that you use a template since it already contains content and layout, allowing you to quickly and easily craft an org chart.
4. Supply the Data
It's time to supply the data to your template. Ideally, you start by putting the CEO on top and work your way to the bottom. The title should be on top of the chart, and your company logo on top of the title.
5. Validate and Print the Chart
Finally, review your simple chart and present it to the upper management for validation and approval. And once everything is set, produce both digital and printed copies. You should post one in a visible area in your office for your employees to familiarize.
What are the Types of Organizational Structure?
Organizational structure has three types:
1. Functional. Works well with small companies that have different departments within the organization.
2. Divisional. Commonly used by large companies that operate in different areas.
3. Matrix. Used by multinational companies that require both functional and divisional structure to exist in their organization.
Is Organizational Structure and Organogram the Same Thing?
Organogram is another word for organizational structure, which is a diagram that shows an organization's structure and the line and relationship of positions and responsibilities.
What is the Difference Between an Organizational Chart and a Flowchart?
An organizational chart is a type of diagram that shows an organization's structure and the hierarchy and relationship of positions or jobs. A flowchart, on the other hand, is another type of diagram that shows a process or workflow. You can often found flowcharts in organizational charts too.
What Benefits can you Get from Using an Organizational Chart?
1. It helps build and design a company's organizational structure.
2. It guides employees to know their position and responsibilities.
3. It guides employees to know who they should talk to when they have questions or concerns.
4. It clearly shows the relationship between employees.
5. It improves employees' performance.
How do you Change a Shape in Word?
To change a shape in Word, you can:
1. Click the shape you want to change in Word to open the Drawing Tools toolbar.
2. Select a shape, right-click, and choose Format Shape to open the Format Shape pane.