Regardless of it being a letter of intent for a job offer, letter of intent to purchase, letter of intent for promotion, letter of intent for a teacher, or a business letter of intent, they follow the same basic letter parts. Just follow these simple steps in writing your letter of intent.
1. Determine the Inside Address
On the right top side of the letter, the full name, position, and address of Human Resources or the employer of the company you took interest in. Do some research or call the company to acquire this information. If you cannot find the information online, just call the institution and ask for the details. Make it complete as possible since the inside address will be useful in routing the letter to the right receiver. The inside address in your letter can also help should the basic envelope is damaged or unreadable due to some complications in the delivery process.
2. Include Greetings
The greetings, also called the salutation, can be formal or informal but since the letter of intent is a formal letter, choose a formal salutation to fit it. The most common salutation used in almost every sample letter is "Dear" followed by the receiver's last name. The greetings would always end with a colon.
3. Introduce Yourself at the Beginning.
If you are writing a letter of intent intended to get a job, then your first paragraph should be about yourself. Name the field of profession or the organization you are interested in applying for. Cite the university where you graduated or any important facts you think should be included or needed your employer to acknowledge. Personalize the letter to tend to the recipient of the letter. Mention something you have done that proves a certain skill that is applicable to the company or job.
4. Get into Specifics
This is the part of your letter where you can sell yourself and show knowledge of the business or organization. Specify why you are writing this letter, how you first discovered the job description and position, and why are you interested in it and the company. Describe why you took an interest in the job and how it would suit the situation well with your strengths and interests. You can also state your credentials and qualifications in a specific manner and use technical or general skills that are relevant to the field.
5. Conclude with a Request to Action
According to Robert Meier, from Job Market Experts, 98% of the job seekers are eliminated during the resume screening and only 2% actually make it to the interview. Express how much you want the job and how it fits you, but do not overdo it. Make sure to write your name, contact information, or address so that you can be easily contacted by your employer.