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What Is a Thank-You Letter?

A letter of thanks or a thank-you letter is either a business or personal document that is intended to send one's feelings of appreciation and gratitude toward another person, employee, student, friend, family member, or a company. There are two types of letters of thanks?—personal or business thank-you letters. Personal letters of thanks are mostly handwritten and aimed at expressing one's appreciation at an acquaintance, a family member, or a friend. Business letters of thanks are more formal and have a certain structure to it. However, letters of thanks are used in any venue and by any person. It can be formal or informal and the reception is still welcoming of such efforts to show one's gratitude.

1. Choose Between Formal or Informal

Writing a letter of thanks can seem easy and need not mind any rule at all. However, there are certain rules or tips when creating a letter of thanks. First, you must think as to who is the recipient of the letter document. If the recipient of the letter is a relative, a friend, or an acquaintance, the letter must be a personal letter of thanks. You don't need to think of any structure or necessary details that you must input in the letter, aside from the message of thanks of course. You can write freely on the letter with this type since informal letters are more personal and sincere than formal types. However, if your recipient is an employer or the company itself, you must follow some necessary formal guidelines when writing a letter of thanks, so you will exude professionalism to the recipient.

2. Deciding on the Fonts

In the same way that one must depend upon the intended recipient to know which type of letter to create, the same can be said when picking what kind of font style to use in the thank-you letter outline. There are two types of fonts—sans serif and serif fonts. Serif fonts have a certain structure to their form and are perfect for a business type thank-you letter while sans serif fonts are more lenient and are free-flowing, which is perfect for a personal type of thank-you letter.

3. Let the Message Show Appreciation

The body of any type of letter is the most sought after portion of the document. This is where you express yourself whether in a structured or a free-flowing form. For personal letters of thanks, be sincere and open when sharing your appreciation and gratitude toward a person. You can tell them how grateful you were that they came into your life or have given you that sense of belongingness. Personal letters of thanks can be about anything so as long you show your appreciation toward a certain topic. However, business letters of thanks must be about the company's comforting environment, post-interview positivity, friendly HR, and other business-related topics. For further reference on how to show your appreciation through words, research sample phrases on the Internet.

4. Review the Overall Output

When you have finished expressing all of your positivity unto the letter of acknowledgment, the last step of this process is to review your output, even if it merely a letter of acknowledgment and appreciation. Every document is given time and effort, so complete the whole thing by reviewing it for grammatical and sentence structure errors, especially in business type of thank-you letters. You must shape the letter into something that any recipient will be happy to read. If your letter has a lot of grammatical errors, some of your positive messages might be misinterpreted, so avoid these kinds of problems at all costs.

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