FREE Letter Templates & Examples

Letters are communicational tools and serve the same purpose in business operations too. It is sent between companies to companies or clients and other parties with specific messages. The subject in these messages or letters may vary as per the businesses’ timely requirements or purposes. 

• To exchange information and making business relationships.
• For making inquiries or tests.
• To make and circulate a decision.
• For sending a purchase order or confirming an order delivery.
• It saves time and costs. 
• To maintain a record and settle deals and transactions.
• To avoid misunderstandings and create goodwill.

• Title- Name of the letter, i.e., order, confirmation.
• Heading- The return addresses and the date. 
• Inside Address- The recipient’s location.  
• Salutation- Add words like ‘Sir, Dear, Ma’am’ and add their last name. 
• Message- The main text. 
• Close- Close politely.
• Signature- Add the name of the signing-person with the designation. 

• Formal- It follows a stipulated format, often written in a formal language, and serves the purpose of official and professional communication.  
• Informal- Personal letters that you can send to relatives and friends. 
• Semi-Formal- These letters are written in a polite manner and are sent to people you do not know directly. 

• A formal letter follows the official language and professional tone, whereas an informal letter contains friendly messages and tone.
• Formal letters follow the third person writing oppositely informal letters follow all the first, second, and third-person writing. 
• Formal letters are sent to partners, employees; informal messages are sent to friends, relatives.