What is a Memo?
A memo or memorandum is used for the internal communication of a particular field or organization — in the field of business, for example. It is purposely written to serve as a reminder, to transmit information, to pass instructions, to keep records, to report an event, or to highlight a program or situation. There are different kinds of memoranda based on their content and function. A business memo, internal memo, executive memo, reflective memo, suspension memo, and office memo — are some examples of a memo to mention a few.
How to Create Memo Templates?
1. Select a Template and an Editing Software
Get a memo template from our website by clicking download. Make sure that you are downloading the template that suits the type of memorandum that you are about to write. For example, you ought to write a business memo, the template that you should pick is the business memo template and not the other kind. Afterward, open a software application to start your project plan immediately.
2. Start with the Heading
The first thing to do in writing memos is to construct the heading, like how you do it with letters. However, the difference between the header of memoranda and letters is that the former contains the word "Memo/Memorandum" while the letter-head of the latter does not. Thus, inscribe the word "Memorandum" followed by the words "to", "from", "CC", "date" and "subject" in capital letters. Afterward, Fill in the information for each section. Make sure that the heading is double spaced.
3. Separate the Heading From the Body
Memos do not have a salutation that will bring the readers to its body, unlike letters — casual or formal letters, for example. Therefore, you need a separator for your header and body. A straight line with an appropriate length — at least a line that goes across the document page — can do the job. The thickness of the separator line is up to your decision, just make sure that it is not exaggerated.
4. Write the Body
In writing the message for your simple memo, you must be clear and concise. It should not be lengthy because your purpose is to notify or inform not to discuss. Use a direct and professional tone in writing, in that way you can maintain professionalism even in the shortest number of words. Moreover, type the issue, deal, or topic at hand without beating around the bush. Provide a brief summary of the to be implemented actions and a solution to the said problem. The solution must be supported by logical reasons and proofs. Also, you should put a suggestion on what measures or actions the recipient should take.
5. Close The Memo Properly
Wrap-up your memo by writing the last paragraph in a warm and optimistic manner. "We will be delighted to discuss the matter with you soon and we are confident that we can make our workplace more sustainable and employee-friendly." — that is an example of a positively closed memo. There is no complimentary close needed, just an ending written in a warm but proper manner.