In many businesses, termination and cancellation are inevitable but often required in most circumstances. Whether you are an employer, a landlord, or a company that provides services, you will eventually find the need to create and send a notice letter to notify such decisions. And with that, streamline the writing process with the use of our Notice Letter Templates in Google Docs. We guarantee you that when using this letter, you will save time, mainly that each template contains suggestive content that you can either use as is or further modify to suit your business's notice writing needs. Be sure to subscribe and download now!
How to Write a Notice Letter in Google Docs
A notice letter is a fundamental communication tool used in many business sectors upon transmitting crucial information to its intended recipients. Should you intend to write one, take note of the steps below to keep you guided.
1. Know What to Include in Your Notice Letter
When there is a need to send out a notice, make sure that you already know the necessary elements that you need to incorporate. Whatever the details you find the need to include in your content, make sure that these are all the most informative and significant. For instance, you are about to notify the cancellation of a customer's subscription to your services, be sure to indicate the effectivity date, any last payment terms, and so on.
2. Provide Brief but Comprehensive Notice Explanation
If you were in the shoes of a tenant whom you are about to evict, how would you feel about receiving a notice letter that simply informs you that you are being evicted without a single phrase that says why? You will surely feel robbed you of your rights, and that is precisely how your customers, clients, tenants, or employees would think if you simply send them a notice letter that fails to explain the reason for writing one.
3. Observe a Professional and Empathetic Tone
Receiving a notice letter is like receiving and hearing bad news. Again, try putting yourself in place of your letter recipients and imagine receiving a notice letter that contains the most unprofessional tone imaginable. Be sure to deliver your message with professionalism as much as possible so it will be taken by your intended readers with comprehension and understanding.
4. Provide Hard Facts to Back Up Your Decision
To further back up your reasons for coming up with the decision to cancel or terminate, be sure to provide its technicalities. For instance, when sending a one-week notice to vacate to your tenants, indicate that they were unable to pay the rent for three consecutive months and that they violated many terms in the signed lease agreement. Another example is when writing a two-week notice to terminate an employee at work, provide the circumstances when the employee committed a grave breach of contract.
