Termination is unfortunately often required by businesses. But whether you lay off an employee with their work or terminating an apartment tenant who failed to settle their rental payment, you would need to go about in such a way that they still feel informed and empowered. So, make it simple and formal for you by having our comprehensive, professionally written and industry compliant Notice Letter in Microsoft Word. Our template will guarantee you that you need less time, money, and effort to make one as it is 100% customizable and easily editable. Moreover, it is printable in A4 & Legal size. Download now!
How to Make a Notice Letter in Microsoft Word
You cannot easily evict someone to vacate their current position. Although there are instances where you stated in the agreement about the possibility of eviction, you need to do it professionally by writing a notice letter that would briefly explain as to why and how the termination would will take place. Also, you would not want your company to get in trouble by providing short notice that would came insensitive and discriminatory. To avoid these from happening to you, here are some quick tips that you can follow in making a notice letter.
1. Conduct your Research
The basic step that you can make in writing your notice letter is to conduct your research about the agreement between you and your employee. This would let you double check if the employee is indeed at-will and commitments are committed. Also, it would give you enough reasons why laying off is necessary, making it easier for you to explain to your employee.
2. Be Genuine as Possible
If you are making a notice to vacate and want a business to vacate your commercial space, then you need to deliver it in clear and straightforward manner. Explicitly state why their business is evicted in your commercial space and include the date of the implementation. You wanted to show empathy, but do not sugarcoat your words as it would result to inauthenticity.
3. Watch your Explanation
This tip depends as to what your state requires as some would not want the employers to divulge such information, but it would be better to do so. Making an outline behind this would give your receiver a sense of closure, making them easier to accept and move on. Also, if possible, you can include the criteria in coming up with the decision.
4. Include a Technicality List
To guide your receiver with the termination process, you need to include a list of technicalities. For example, if you are making a one-month termination notice for your tenant, include the date of the last payment, resources to be returned, and more.
5. Express Gratitude
Before resignation, your employee had rendered service for your company, so you need to thank them for their service. Apart from a thank you letter, you can do it through your notice letter. Attach a short message of gratitude at the end of the employee letter. This would give them the sense of recognition and fulfillment.
