What Is a Notice?
A notice, sometimes confused as a memo, is a type of legal document used for announcing or displaying whatever information to a specific individual or group. Content within a notice usually involves matters of utmost importance, meaning that it's important that whoever it's meant to be shared with must know of its existence. For example, let's say that a tenant has failed to pay rent for the apartment that he/she is currently residing in. In such a situation, it is the job of the landlord to send a notice regarding the late payment.
How to Create Notice Templates in Word
1. Set Up the Document with Microsoft Word
If you already have Microsoft Word installed, then simply open the program and then make your way to the File tab and select New. You will then be given the choice of either starting with a blank document or use one of the pre-installed templates that come with the program. Know that going with the latter option will allow you to make the notice faster than if you were to start from scratch. Also, know that you can always import a notice template you've downloaded into Microsoft Word should you wish to do so.
2. Understand Why You Need to Make the Notice
This is very important as it will help you know what format you should use, as well as knowing what kind of information you'll need to include when making the notice. So are you going to send it to an employee to make sure that he/she is aware of an upcoming meeting? Or perhaps it's meant to warn an individual for breaking one of the agreement that the two of you made? Make sure that you know the exact reason before moving on to the next step.
3. Point Out Who It's For
This won't be a problem if it's meant to be shared with a number of people. However, you'll need to include certain pieces of information if the notice is only for a specific individual. You are going to have to include his/her complete name and the address to which the notice must be sent. Also, don't forget to include the exact date that it was delivered.
4. State It's Purpose and Go into Detail
Start with a brief statement that points out the reason for the notice. It has to be clear and straightforward so that the recipient will immediately know why he/she received the document. Then you'll have to provide more details regarding the notice's purpose. So let's say that you're making an eviction notice to a delinquent tenant. It is important that you are able to explain what it is that the tenant has done or has failed to do to warrant the eviction. You must then specify the amount of time he/she has to resolve the issue and the date in which he/she is expected to leave the premises if nothing is done. Basically, just make sure that you put in everything that the recipient of the notice needs to learn.
5. End It Properly
Usually, you'll want to end the notice by providing your contact details. This provides the recipient with methods to communicate with you should he/she have any questions or concerns. You'll also have to provide your complete name and signature at the bottom as it may be required to confirm the validity of the notice. If you represent a company, be sure to put in its name and any other additional information such as address and contact information if necessary.