How To Create An Office Organizational Chart In Google Docs
An article in Investopedia states that being organized and consistent is important for businesses to grow and become successful. Thus, the need for you to have an organizational structure, regardless if it's a small business or a big business. An organizational chart or organogram is a diagram that shows the reporting structure of positions and jobs within an organization. In an office setting, wherein processes and workflow can be chaotic, this is vital to address organizational concerns and for transactions to run smoothly. With this, everyone within the office would clearly understand their roles and responsibilities within the company and know who should they talk to whenever a question or concern arises.
Don't have one yet? Follow the guide below on how you can create an organizational chart for your office in Google Docs.
1. Gather all the Necessary Information
Understandably, you must gather all the necessary information first before you can form an organizational chart. Of course, what will you supply the chart with if you don't have all the needed information with you? This includes the list of positions, jobs, departments, and names of employees.
2. Decide on a Type of Structure
How you layout your chart depends on the structure you pick, so choose a structure according to the size of your office. Organizational charts can be structured in different ways, with hierarchical, matrix, and flat being the most popular. We recommended that you choose the flat or horizontal structure since there are no middle management levels involved, and different key roles and positions are involved.
3. Get your Layout Ready
Now that you have all the information needed and decided on a structure, it's time to layout the chart. To do this the easy way, use a ready-made template from our list of Office Organizational Chart Templates. It's less hassle and time-consuming. All you have to do is download your chosen template, create a new Word document, apply the ready-made template, and edit and supply it with your own text, font, color, etc. It's that simple! But if you choose to build an org chart from scratch, start with a blank document.
4. Provide the Necessary Information and Keep it Simple
With a layout in hand, it's time to start forming your simple chart. Start supplying the list of departments, positions, and names from the top and work your way to the bottom. Keep it simple and professional-looking. Change the shapes' background-color and don't put any design elements. Use one color for all the shapes and avoid using silly fonts. Remember, your organizational chart must be easy to read from a short distance. Also, don't forget to put your company's logo for branding.
5. Finalize, Print, and Post
If you're done, go over your work once again to make sure it's error-free. And once you've finalized everything, save, download, and print your work. Make sure you post your basic chart in the front office for all the staff to see.