How to Create a Project Calendar Schedule
A project is an endeavor so you can come up with different results, as stated by the Project Management Institute. Therefore, a project calendar is a visual tool that lets you schedule a series of daily, weekly, or monthly tasks accurately. This can help you with acquiring a new product or service that you need to develop. You can even set the number of hours so you fit various tasks per day and improve productivity. To make your project calendar functional, you also need to schedule tasks in your calendar correctly.
Plot your daily assignments according to your priorities by following the steps below.
1. Gather Your Tasks
What do you have to do to complete a project? Write everything, so you remember all the activities that need completion. Team up with everyone who is involved in this assignment. Add their suggestions to the ones you accumulated earlier. Before finalizing these, set up a meeting and make sure you have asked for the expertise of your specialists.
2. Organize Tasks by Order
After setting up a meeting, bring up to the team what tasks to complete first. Organize the assignments by weight and urgency. Some jobs are too heavy to handle that you’ll need an external unit. Don’t forget to include them in your notes.
3. Set Milestones
The race is useless without a finish line. Set a completion date on your calendar so you can track your progress. Be more productive by setting a deadline. When you have this, you can always plot for a critical milestone next in line.
4. Review Regularly
Make sure to keep track of your progress as well as vacant schedules. Your empty days are also crucial for self allotment and task urgency purposes.
What is the difference between a project calendar and resource calendar?
In a project calendar, you can add the total number of hours you need to allow for a particular task. Additionally, project calendars estimate the duration of a project. A resource calendar, on the other hand, is where you schedule resources to be used per day and their number of working hours.
Are project calendars and global calendars the same?
No, project calendars and globar calendars are not the same. While project calendars manage tasks per task, global calendars manage multiple projects. Global calendars are best for businesses that make a big deal of weather statistics, especially with previous experiences on past projects.
Is a project calendar similar to a project schedule?
A project calendar is different from a project schedule because the calendar has dates with several working hours in them. A project schedule is a list of activities with their start and end dates.
When is the most favorable time to use a project calendar?
Use a project calendar during the following events:
1. When you want an overview on milestones
2. When you need to share simple details such as few dates to investors and stakeholders
3. When you need to schedule collaborative sessions with your team and partners