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Project calendars are created to ensure that all tasks are completed on the allocated time. As a project planner, you are expected to create this tool in a creative and well-presented way. If you’re feeling overwhelmed, we know how to help you. Get started with our bunch of ready-made Project Calendar Templates in Apple (MAC) Pages! Browse templates such as Marketing Project Desk Calendar, Project Planning Calendar, Business Management Calendar, and more in your Apple devices! Our products are editable, printable, and downloadable in Pages format. Complete your project tasks as scheduled and allocated resources properly; download any of our templates now!
A project calendar is only a part of your project management. But without proper scheduling and delegating tasks, it will be a challenge to move forward. According to the Project Failure article by Dick Billows, most organizations have a failure rate of 70%, while the Project Management Institute reported that 37% of projects fail due to lack of specific objectives and milestones. With proper planning and management, failure can be avoided.
To help you get started, we have come up with an easy-to-understand guide on how to improve your project calendar output.
Know what are the steps and/or activities that need to be done in order to make this project happen. Don’t think about the project timeline yet; it’s important to ensure that you have all the steps gathered first. Make a checklist as necessary.
Assign a different color for each task or category. You can color it according to priority to easily pinpoint those tasks that need to be done on a particular date and time. Color coding will also help project team members in identifying their assigned tasks.
How long does it take to finish this project? What are the milestones your team needs to accomplish in a specific time period? Answering these questions will help you allocate proper resources and keep track of the progress of your team.
Make sure to assign tasks fairly and appropriately. Some employees may be overworked or underworked, and this may create friction amongst the team. Balance the workload to each team member.
Monitoring your project calendar from time to time is part of your assessment process to ensure that tasks are done accordingly, resources are properly allocated, and that the team is making actual progress.
A project calendar is not your simple 2020 calendar; it’s a tool used in project management to identify working and non-working days that will be the basis of the project management team in assigning tasks and members to work on a project.
Project management is a process utilized by a project management team to meet goals and objectives at a specified time. It also includes organizing the tasks and resources needed to complete a project.
The most important components of a project calendar are:
1. Project scope.
2. Sequence of activities.
3. Tasks dependencies.
4. Timeline and Milestones.
5. Tasks Delegation.
A resource calendar in project management is the timetable that contains information about how resources are allocated and the activities needed to complete a project.
There are different software you can use to create a project calendar such as Excel, Google Sheets, Word, Google Docs, and many more. Also, you can download our templates or utilize project management tools online to create your project. calendar.