How to Create a Project Calendar in Pages
A project calendar is only a part of your project management. But without proper scheduling and delegating tasks, it will be a challenge to move forward. According to the Project Failure article by Dick Billows, most organizations have a failure rate of 70%, while the Project Management Institute reported that 37% of projects fail due to lack of specific objectives and milestones. With proper planning and management, failure can be avoided.
To help you get started, we have come up with an easy-to-understand guide on how to improve your project calendar output.
1. Identify All Necessary Activities
Know what are the steps and/or activities that need to be done in order to make this project happen. Don’t think about the project timeline yet; it’s important to ensure that you have all the steps gathered first. Make a checklist as necessary.
2. Apply Color Coding Method
Assign a different color for each task or category. You can color it according to priority to easily pinpoint those tasks that need to be done on a particular date and time. Color coding will also help project team members in identifying their assigned tasks.
3. Set Your Project Timeline and Milestones
How long does it take to finish this project? What are the milestones your team needs to accomplish in a specific time period? Answering these questions will help you allocate proper resources and keep track of the progress of your team.
4. Assign Tasks to Appropriate Team Members
Make sure to assign tasks fairly and appropriately. Some employees may be overworked or underworked, and this may create friction amongst the team. Balance the workload to each team member.
5. Monitor on a Regular Basis
Monitoring your project calendar from time to time is part of your assessment process to ensure that tasks are done accordingly, resources are properly allocated, and that the team is making actual progress.
What is a project calendar?
A project calendar is not your simple 2020 calendar; it’s a tool used in project management to identify working and non-working days that will be the basis of the project management team in assigning tasks and members to work on a project.
What is project management?
Project management is a process utilized by a project management team to meet goals and objectives at a specified time. It also includes organizing the tasks and resources needed to complete a project.
What are the most important components of a project calendar?
The most important components of a project calendar are:
1. Project scope.
2. Sequence of activities.
3. Tasks dependencies.
4. Timeline and Milestones.
5. Tasks Delegation.
What is a resource calendar in project management?
A resource calendar in project management is the timetable that contains information about how resources are allocated and the activities needed to complete a project.
What software can I use to create a project calendar?
There are different software you can use to create a project calendar such as Excel, Google Sheets, Word, Google Docs, and many more. Also, you can download our templates or utilize project management tools online to create your project. calendar.