How to Create An Expense Report in Pages

A Chrome River survey shows that U.S. employers cost more than 2.8 billion dollars per year from expense fraud. Businesses make sure that all expenses made by their employees are authorized through the use of an expense report. An employee must fill-up a staff expense claim form when using their money for any job-related transactions like travel, lodging, meals, etc. for them to get an expense reimbursement.

Doing an expense report might be boring, but these will surely put the company in its best interest when there is a need to do an audit or a financial dispute. Also, the earlier a company starts maintaining their small business's expense report regularly, the lesser the work needed during filing of taxes, and when operating capital is low. A guide is provided down below to help you create an expense report for your company.

1. Gather all Receipts

A receipt is a total breakdown of all the items or services purchased by a person. Receipts serve as a proof of document. It supports the claims of an employee and ensures the company that the said claim is legal. Gather all the receipts that have been collected for the past month to prepare this for sorting later.

2. Sort Out the Receipts

Once you have all the receipts with you, sort them out by date. Creating both monthly and annual report keeps your track record well-categorized. This also makes it easy for you to check your monthly and yearly expenses. List down all the data you've gathered from the receipts first to make it easy for you to input the data accordingly later on.

3. Structure your Report Template

Decide on what your template should look like and the categories it should have. Simple report templates are consist of a name, time and date, purpose, description, and amount. How your's should look solely depends on the type of expense report you're documenting. Save yourself from the hassle of creating one from scratch by choosing from one of our editable report templates above.

4. Input all Data

You're almost there! After you've structured and chosen a template, it's time for you to input all the data. Double-check the information you're about to record to avoid making mistakes. The date, name, amount, and purpose is a crucial part of a report. One missing information of the four will make it hard for you to trace down a specific expense, so make sure you've inputted all the necessary information. Remember, the company's logo must be visible on every document.

5. Proofread your Work

Proofreading your work is vital when making a report to avoid mistakes. Go through each data carefully to make sure every information inputted is correct. A misspelled name is a common error when it comes to data input. Thus, verify whether the name recorded is accurate. Publish or print out your work once you're satisfied with it. It's best if you both have a digital and printed copy of the company's record for assurance.

Read More