What is an Incident Report?
An incident report is also referred to as an accident report - it is a document form containing information regarding an event, an accident, or an injury. This report is most commonly known as police incident report for the police are usually the ones who draft and make an incident report.
The primary purpose of this report is to document, in a detailed manner, the occurrences in a workplace or in any place while they are still fresh in the minds of the witnesses. In the United States, the Federal Bureau of Investigation or FBI records crime reports and statistics, including hate crimes and other national incidents. The said agency also generates reliable sources of information to provide data regarding the offenses committed like killings and assaults in all areas of the US.
How to Create Incident Reports
As a security guard or police who is deployed to an incident scene, you are expected to write a comprehensive incident report. To do your job correctly, you might be needing a template to save you from hassle and stress. Get to create well-layout incident reports using our ready-made incident report templates. Consider the tips below to help you with your job better:
1. Choose the Right Incident Report Template/s
From a wide selection of printable incident report templates at template.net, choose the one that best fits your career in writing an incident report. These templates come with preformatted content that you either utilize or change.
2. Remember the Basic Facts
It saves your time to just fill out the report templates with the necessary information regarding an accident. You don’t have to start from scratch and get stressed in constructing your sentences. Fill out basic facts such as time, date, location of the incident, your name, ID number, and other people who are part of the organization and also present in the scene. Additionally, include the general nature of the accident, the calls you take, the reason/s why you are at the scene, and other factual objectives. In writing this, stick to the facts and don’t write assumptions.
3. Be Clear and Accurate
The first thing here is to be clear in every statement. By being clear means, you shouldn’t use flowery words and confusing language. Be on point by keeping the sentences concise and fact-oriented. The second is to be accurate with what you have written in your reports. If you aren’t sure about what happened, do not write it.
4. Be Detailed and Honest
There are two essential things to consider in writing letters or reports: being detailed and being honest. The first talks about being thorough with the incident. Write as much as you can see and remember. The more details you write about an event, the better. The people might probably interpret the accident the other way around if you confuse them. The latter, furthermore, talks about being honest with everything that you write. Write honestly so as not to put your job in jeopardy. Write with integrity and honor as you tell the very truth of the incident that happened.
5. Review and Edit Your Incident Report
Since this is a crucial job, double-checking the list of facts and everything that you wrote in your report would always be your primary concern. Make sure that everything is correct like the spelling, the date, the location, and other relevant information. Remember that incident reports can appeal later in the court of law, and if you have altered any of those facts, you will surely be penalized.
6. Submit Your Incident Report
In submitting your incident report, be sure to whom or what agency should the report be sent. Also, you have to make yourself available for any further questions and clarifications regarding the report. In case you have e-mailed it using your social media and Google accounts, be sure to make a follow-up call or message. They must receive your report on time safely.