How To Create A Project Report In Microsoft Publisher?
A project report is a document that provides details on the overall picture of the proposed business. It is a tool that allows you to manage expectations from your team members and stakeholders, as well as provide the scope, budget, and time for your proposed project. It contains data based on which the project has been appraised and found feasible, and with information on economic, financial, managerial, production, and technical aspects. Having a project report is vital because it has various benefits that drive the success of a project.
Here are a few guidelines that you can follow in creating a effective project report.
1. Decide the Objective
Making a report without a clear purpose is like being trapped in quicksand—the more you move, the harder it is for you to escape. Before you start, you have to allocate some time to think about the purpose of what you are writing. Does your audience needs explanation, description, persuasion, or recommendation? Having a clear purpose allows you to stay focused, thereby making it easier for you to engage your reader. You also have to determine the type of project report you are going to write since there are four types of it, namely: status report, risk report, board/executive report, and resource reports.
2. Gather the Facts and Data
Aside from a clear purpose, you also have to gather all facts and data that will support your report. If you are working on a construction project, you have to make progress reports. Construction progress reports might include a summary of the project's progress, weather reports, assessment of any health and safety issues, engineering issues, reports about off-site fabrication and off-site payments, assessment of quality issues, and many more. Including engaging data and facts will solidify your argument. Just remember to put citations to your sources such as articles, case studies, interviews, and pictures.
3. Deal With its Structure
The structure of the project report may be divided into two—the top and the lower level. However, in general, you have to organize the report starting from the executive summary, then followed by the table of contents, introduction, body, and conclusion.
4. Make it Readable
Some readers may find plain text reports tedious in the long run. You can create and add illustrations when required, as well as charts and graphs in interpreting numerical data. Allocate some time to make the report accessible and enjoyable to read. You can use Microsoft Publisher since this software editing program is affordable and have easy to navigate options, plus it helps you create materials professionally without hiring professionals.
Once you're done, have some time to make revisions. You can run it through an online spelling and grammar check; however, do not expect that the program spot all errors. Have someone more experienced to check the document because fresh eyes are likely to see mistakes and weaknesses that you didn't notice while writing.