What Is a Sample Order?
In the field of business, orders are known as an implied intention to take part in a transaction for particular services or products that are either verbal or written. Two of the commonly used type of orders are the purchase order and the sales order. The former is from a consumer's point of view where it shows an intention to buy a particular product, while the latter is the kind of order that intends to sell something and is from the perspective of the seller. Moreover, if both orders coincide, it will become a contract between the two parties.
How to Create a Comprehensive Sample Order
An order is different from a quotation and an invoice. If put in a chronological manner, the quotation comes first, followed by the order, then the invoice. The three function differently but are all connected to each other. Moreover, orders are used to gather and report profit and expenditure in accordance with the defined purpose. Thus, we present you tips and techniques in crafting a good sample order.
1. Get to the Format
Start your task by working on the technical aspects such as the template to be used, the size, the orientation, etc. Give enough time and attention in getting this phase done because this will serve as the backbone of your document. You may choose the best template among the many that are being provided. Afterward, select a size—they are available in A4 and US letter sizes—and an orientation—most documents like this are in portrait, so it is highly suggested to have it in portrait.
2. Accuracy Is Important
Although creating an order is as simple as saying "2 of these pink slippers in size 8, please"—because orders can be either spoken or written—it is still a formal document that needs to be taken seriously and professionally. It is important that everything that you will put in your craft is exact and not fabricated or manipulated. Especially when it comes to sales orders, your name and your business's name is on the line. That is why it is necessary to strive for precision.
3. Enter the Details
In inputting the needed information, you have to be careful and thorough because a little default and your establishment's name will be stained. Thus, meticulously write the details of your business—such as the logo, slogan, name of the company, and contact information—followed by the terms and conditions (for the convenience of both parties), shipping methods, etc. Also, ensure that the computation of the costs are correct and transparent so that there will be no questions and doubts to form.
4. Do Not Forget the Date and Order Number
For your benefit, always put an order number together with the date the order has been made so that you can easily review and check the quantity and costs of the products that have been sold. It will also come in handy if there will be future problems and confusion. Furthermore, alphanumeric codes are the most likely to be used in making an order number; all you have to do is to ensure that they are in exact order.
5. Indicate Payment Methods
It is significant to state the payment method so that your consumer will know where to pay. There are a lot of available and convenient ways of making payments such as through banking, remittance centers, e-wallets, and other payment centers. All you have to is to choose and indicate what you prefer the most.