How To Make A Scrum Team Organizational Chart In Word
Scrum is the most popular agile methodology of today. It's a simple framework used by teams to produce ambiguous and complex products. Scrum is structured to help teams adapt to the changing conditions and requirements of a product owner. It describes meetings, roles, and tools that would help the team in structuring and managing their work.
A scrum team is just a small group of individuals. It's composed of a scrum master and scrum team members. Although the group is small, having an organizational chart is vital for each member to know their roles and responsibilities within the group. With this, everyone would know who is tasks to do a specific job and who they should talk for concerns. We have provided a guide below on how you can make an organizational for your scrum team in MS Word.
1. Prepare the Data
Gather all the data that you need for creating the organizational chart. This includes the names of your team members, the available positions, and the tasks. Make your list in chronological order, so it's easy for you to build the chart later.
2. Decide on a Structure
An organizational chart can be structured in two ways: vertical or horizontal. What you choose must be based on how big your organizational structure is. But since your team only consists of a few members, you can use either of the two without problems.
3. Create the Chart
Create a new document in Microsoft Word. Just like flowcharts, organizational chart follows a certain flow, so start forming your chart from top to bottom. Go to Insert, click Shapes, and add a shape to your document. Then, using the list you've created earlier, input the step into the shape. If you're having a hard time picking a shape, use the rounded rectangular shape to be safe. And for your decision points, use the diamond shape. Also, use an arrow instead of a line as your connector to provide a clear flow. Don't forget to save your work from time to time to avoid losing your work in case MS Word or your computer/laptop will stop working.
4. Incorporate Color and Uniformity
Your chart should be professional-looking, so don't add any design elements. Simply add color to the shapes. To do that, select the Shape/Format tab, then click the Shape Fill command to choose a color. To incorporate uniformity, make sure that your shapes have the same sizes. To check, click one shape and press and hold CTRL while clicking the additional shapes. Then, go to Shapes, then Format tab and make the shape bigger or smaller.
5. Review and Publish
Mistakes can't be avoided, and sometimes you will not even notice your mistakes unless you check your work. This is why it's essential that you carefully go over your work once you're done. Once you're satisfied with how it looks, hit the Save button and publish your simple chart. Share this for all your team members to see.