How to Make a Service Invoice in Google Sheets
According to an article from Investopedia (A business and finance resource), invoices are crucial for recording transactions between a business and its clients. That goes the same for service-oriented jobs, be it as a freelance photographer, software programmer, or food caterer.
Do you need a hand with making a service invoice in Google Sheets? No problem--just read through our tips (below) and get all the knowledge that you need!
1. Your Service Invoice’s Title
The first thing that needs your attention is the document’s name. Once you have a new file open in Google Sheets, enter your invoice’s title at the top. As you come up with the title’s contents, go with something that’s fairly descriptive about the invoice’s contents--like “Interior Design Service Invoice” or “Financial Consultant Invoice.”
2. Service Invoice Information
After entering your invoice title, there are several important bits of detail that need writing down just below. Start with your company or business’s information, which includes the name, address, and contact details. Then, input the same kind of information about the customer, as well.
Next, there’s also the details about the invoice itself. For this, enter the invoice ID number, order ID number, and invoice date.
3. The Service Invoice’s Order Details
Now it’s time for writing about the order itself. Reserve several columns for the category headers--Description, Rendered Hours/Quantity, Hourly Rate/Unit Price, Amount. Below the Amount column, reserve cells for Subtotal, Tax, Discount, and Grand Total.
For better readability in your invoice, apply highlight colors on the category headers and the Grand Total.
4. Transfer Your Service Invoice to a Word Document
With your invoice’s main body now complete, move the contents over to a word-processing application (such as Google Docs). Highlight all of the applicable cells in Google Sheets and then simply use the copy and paste functions to transfer everything to the desired document page. Any customization that was done to the cells (text size, cell format, colors, etc.) also carries over in the transfer.
At the bottom of your new document, enter any additional content your invoice needs--payment terms, remarks, and so on. Don’t forget about inserting your business’s logo in one of the upper corners.
Now that you’ve taken in all of our tips, preparing printable or digital service invoices will be a piece of cake from here on! Don’t be shy about coming about if you ever need to do a review or need to download one of our Service Invoice Templates!
What are some spreadsheet programs for making a service invoice?
Some examples include:
- Google Sheets
- MS Excel
- Apple Numbers
What non-spreadsheet programs do I use for a service invoice?
For non-spreadsheet applications, there’s:
- Google Docs
- Apple Pages
- MS Word
What file type do I use for inserting a logo into a service invoice?
Add a business logo to your service invoice by using either a .jpeg or .png file.
What are the main parts of a service invoices contents?
A service invoice typically includes the following:
- Invoice title
- Invoice information
- Business information
- Customer information
- Order details
- Payment amount
Who benefits from using service invoices?
Service invoices are useful for any business--be it independent or corporate--that provides professional services.to clients.