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Contracts are legal documents that can bind one or more parties into specific promises, but there will be times when said contracts need to be terminated. It could be for a variety of reasons, perhaps even a multitude of them at any given time. Scenarios, where this is most common, tend to involve a business, where employment and service contract can potentially go awry. Among the reasons to terminate a contract will include the impossibility of the required performance, the fulfillment of the contract, a breach of contract, misrepresentation, fraud, and more.
When the time comes for you to write a termination letter or a termination of a contract, it pays to have a general set of instructions that you can refer to. Said instructions will help you invoke a sense of professionalism that not only softens the blow of the termination but will also enable the working relationship’s end to take place in the best manner possible. Having said all of that, the following steps are available to you so that you can have an easier and faster experience in creating your termination of the contract:
Regardless of how or why the working relationship has come to its end, it is only appropriate to keep things the way they ideally should be: professional. The entire tone of the document needs to be professional from start to bottom so that expectations can be met properly.
Even though everyone involved is aware of why the contract is being terminated, it is best to have it all in writing. So state those reasons through perfectly valid examples. This move will help with the documentation process if the termination is needed for future reference.
Just because the sample contract is set to be terminated, it doesn’t mean that it all needs to end right away. One of the most important details to be included would be the date in which the termination will take into effect. Another related thing would be your reasons why the annual contracts involved won’t be renewed.
The next step would be to state how you are simply following the guidelines for contract termination. This move will help protect you from any negative repercussions that may arise from the termination, so be sure to include this in the document.
The last step would be for you to include a classy show of gratitude for all the service that’s been rendered to you and your organization, especially if the reasons for termination were positive. You never know when you may need to work with each other again, so a civil send-off will be a most welcome gesture.