What Is A Timesheet?
A timesheet is a document that records the amount of an employee's time spent on each job. Historically, this formal document is presented through a sheet of paper with the data placed in a table format. However, digital innovation also affects the processes; timesheets are now often a digital document or a spreadsheet. Timesheets are also extremely helpful in managing a project and for billing purposes.
How To Create Timesheets?
According to an article titled "40+ Critical Time Tracking Statistics: 2019 Market Share Analysis & Data, " people who have daily timesheets are 66% accurate while there is only 35% accuracy for those who prepare their timesheets less than once per week. Based on the given statistical data, we can conclude that preparing a daily timesheet is the key to accurate time tracking. Moreover, having a detailed timesheet allows you to provide a comprehensive invoice to your employees and clients.
The following are a few guidelines that you can follow in making a detailed timesheet:
1. Place Company Information
At the header part of your employee timesheet, you can place your company's information—company name, address, contact number, company logo, fax number, and email address. Providing the previously mentioned information allows your payroll staff to identify the employee timesheet and to process the bill efficiently.
2. Enter Employee Information
After you are done with inputting the company information, you can now add your employee's data on the timesheet. These data include employee name, employee ID, the department where he/she belongs, job title, and the supervisor's name. The details above are significant to the human resource timekeeping staff, as well as the payroll officer since it allows them to identify the employee's attendance and salary.
3. Add Timesheet Table
There is one thing in common to the employee timesheets of restaurants, travel agencies, or construction firms, and that is the timesheet table. This table includes the employee's attendance details such as the working days, job description, starting and end time of shift, total hours for the day, and total hours for the week. You can also add an extra column for employees who sustain overtime at work. Some companies require their employees to work in different schedules such as mid-shifts and graveyard shifts; you can also allocate a column for this.
Once you're done with making an organized table, you can now proceed with inserting the attendance information of the employee. Check if they ever have absences and if their working hours didn't reach the agreed working hour that they should render because these are the grounds for salary deduction.
4. Put Signature Lines
At the bottom part of the sheet, you can place signature lines for the manager and the employee. Placing a signature on the document signifies knowledge, acceptance, and approval that everything written in the employee timesheet is true.
5. Download and Use our Templates
Creating a timesheet might be an additional load to you due to your hectic schedule. However, there is no need for you to worry because we got your back. Once you use our template, there's no need for you to start from scratch. All you have to do is to customize it and fit it according to your preference.