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Many could not be well aware of the data flow and management system your university has. Flowcharts or also known as instructional diagrams are generally used as an instant point of reference to accomplish a particular process within an establishment. The emergence of a flowchart, especially for big institutions such as a university, becomes most useful as to communicate the orderly processes or workflow within its operations. As INC emphasized, while there could be a lot of different elements, providing a graphical representation for these processes helps viewers identify the interrelationships of these various steps.
Since it's used primarily to accomplish a particular objective, it's also a major requirement for each flowchart to be constantly updated, especially when there are changes enforced within the operations. Now, here's our easy-to-follow, comprehensive key points in making an effective flowchart for your university use.
A flowchart is a vital diagram that must be composed of its best exactness. Before doing the layout, gather first the pertaining details for such. Be sure to identify the involved persons or team per step or process. List this in a separate sheet. Once gathered, have it double checked. If unsure of a certain data or step, reach out to people or departments within the university who you think can verify that particular step or data.
The viewers may rely heavily on the processes or steps indicated in your university's flowchart. In this regard, make sure to compose your text with ease of reading wordings and an easily comprehensible idea. If there is a particular step with an intricate instruction, better split it into two or more steps. Use the language that any readers can easily understand.
A flowchart is also one of the documents that need no artsy layout. There are standardized patterns or shapes used in a flowchart that indicates particular symbolisms. Round-edged patterns are commonly used to indicate the flowchart's start and endpoints. Rectangular patterns are used to specify the instruction or step, while diamonds are utilized as the decision points. Arrows are widely used as transitional indicators to the further process or step.
A flowchart is highly recommended to have the direction where the steps or processes are easily understood, which is either a top to bottom or left to the right direction. The arrow lines can help you establish the flowchart's direction effectively. These arrow lines are easily attainable and customizable in MS Word's options.
It's also highly advisable to keep your university or school's flowchart designed in one, single page, without compromisation of its readability. Making your flowchart encompassed in two pages or more can lead viewers to ambiguity and hassle following the processes. There are several options in making your flowchart be comprised of a single page. You can adjust its fonts, shapes, or patterns. It's a matter of balancing the elements. But be aware of keeping the text still easily understandable.