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How To Group in Microsoft Excel


Microsoft Excel makes data organization a breeze with its powerful grouping feature. In this article, we’ll show you how to efficiently group data in Microsoft Excel.

How To Group in Microsoft Excel

 

Grouping in Microsoft Excel allows you to organize and manage your data more efficiently. By grouping rows or columns, you can collapse or expand them to focus on specific sections of your worksheet. Follow these simple steps to learn how to group in Excel.

  • Step 1. Select the Rows or Columns to Group

    step 1 select the rows or columns to group

    Click and drag to select the rows or columns you want to group.

  • Step 2. Go to the “Data” Tab

    step 2 go to the data tab

    Click on the “Data” tab in the Excel ribbon at the top of the screen.

  • Step 3. Click on the “Group” Button

    step 3 click on the group button

    Within the “Outline” group, locate and click on the “Group” button

  • Step 4. Specify Grouping Options

    step 4 specify grouping options

    Use the small “-” and “+” icons to the left of your worksheet to collapse or expand the grouped sections as needed.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

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FAQs

How do I ungroup cells in Excel?

To ungroup cells, select the grouped rows or columns and click on the “Ungroup” button in the Data tab.

Can I group non-adjacent rows or columns?

No, Excel only allows you to group adjacent rows or columns at a time.

Is it possible to group nested rows or columns?

Yes, Excel allows for multiple grouping levels, including nested groups within larger groups.

What happens to formulas when I group cells?

Formulas referencing grouped cells will continue to function as usual, adjusting for the grouped data accordingly.

Can I group data in different worksheets?

No, grouping in Excel is limited to within a single worksheet.

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