How to Move/Copy Emails from One Account to Another in Outlook

Microsoft Outlook has an array of emailing features where you can take full control of your account. One example is how you can forward emails like a pro by moving, copying, or exporting emails from one account to another in Microsoft Outlook; thus, there’s no need to recreate such emails from scratch to another account. how-to-movecopy-emails-from-one-account-to-another-in-outlook

How to Move/Copy Emails from One Account to Another in Outlook

The most effective ways for moving or copying emails from one account to another using Microsoft Office Outlook involve the “Import/Export” button and Kutools for Outlook. And you can utilize them according to these basic steps:

  • Step 1: Visit MS Outlook and Log InHow to Move/Copy Emails from One Account to Another in Outlook - Step 1

    Go to Outlook.com or open MS Outlook on the Microsoft Office 365 app. Then, select “Sign in” to get started. This leads you to sign in to Microsoft Outlook using your account details for Microsoft. Once you are signed in, you’ll notice that Outlook has a bunch of tools such as calendars, tasks, and contacts. But since moving emails is the concern, go specifically to your mail or inbox.

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  • Step 2: Access the Import/Export WizardHow to Move/Copy Emails from One Account to Another in Outlook - Step 2

    Click “File” on the upper menu of your screen. Continue to “Open & Export” on the navigation pane. Then, click “Import/Export.” A dialog box appears and that is where you click “Export to a file,” “Next,” “Outlook Data File,” and “Next.”

  • Step 3: Choose the Email Account to Move or Export

    It’s time to select the specific email account you wish to export. Choose the email account name specifically and check the “Include subfolders” box so the emails there will also be included for moving. Then, tap “Next.” Save the .pst file to your preferred location and select “Replace duplicates with items exported.” Finally, click “Finish.”

  • Step 4: Use Kutools for OutlookHow to Move/Copy Emails from One Account to Another in Outlook - Step 3

    Another alternative for moving or copying emails is the Kutools, which is Outlook’s best feature for forwarding multiple emails. Go to your mail and select all the emails that need to be moved. Select “Kutools” on the top menu followed by “Bulk Forward.” The “Select Names” pop-up window would appear. From there, type the email address you need to move the emails beside the To box. Whether the recipient uses Google Mail (Gmail), Yahoo, or any other email service provider, type the complete email address. Then, select “OK.”

FAQs

What is the difference between exporting emails on Mac versus on PC?

Besides the difference in the device used, exported emails on Mac are in .olm file while exported emails on PC are in .pst file.

How do I export emails from Outlook on a Mac?

Click “File,” choose “Export,” select contents to export, click “Continue,” choose the file location to save, and select “Save.”

What is the difference between a folder and a subfolder?

Folders contain various files while subfolders are basically folders stored inside a folder.

Can I forward emails automatically on Outlook?

Yes, just turn on automatic forwarding, specifically the “Enable forwarding” button under “Mail.”