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How to Create an Envelope in Word

A simple envelope holds a very important role in the mailing. Envelopes are usually made to contain light objects such as letters, money, invitations, business, and more. It helps us ensure our packages to be delivered safely and neatly to the recipient. Even though receiving emails is way faster, receiving mail is somehow more meaningful and special in some ways.

MS Word comes with many various user-friendly features. Did you know that MS Word can make and print envelopes? Yes, you read that right! As a word processing software tool, one of Microsoft Word's special and unique features is making your own envelope using the application.

Now, you don't have to invest money for a professional designer or buy envelopes in Walmart and you can make DIY envelopes in an easy way! Here are the easy steps for you to follow.

1. Identify your Purpose

What is your purpose in making an envelope? Do you need official business envelopes? Invitations? Gifts? Letters? Identifying your purpose first will help you organize in making your envelope. This will be your main basis as well on what layouts and designs you are going to use based on your purpose.

2. Know your Recipients

It is important to encode your recipient's specific name and address on your printable envelopes. This will be the postal office's guide on where to send your mail or this will also specify that the mail is for that specific recipient. Take note of the proper spellings and information to avoid mistakes. According to, almost 25% of all mail has something wrong with the address, for instance, a missing apartment number or a wrong ZIP Code. It would cost the postal offices time to deliver the mail. It would also cause confusion.

3. Measure your Envelope

Prepare your materials to measure your envelope. Your envelope size must be based according to the document paper size type of object you are about to fill inside your envelope. In MS Word, you can set your envelope size accordingly and it won't be that hard for you.

4. Pick a Design

You can now pick a specific design for your envelope. If your main purpose is for Christmas envelopes, wedding or birthday invitations, gifts, and other informal mails, you can design your envelopes creatively with colored and fancy materials. For formal settings, your envelope should be organized in a formal and standard manner. If you are also aiming to have a window envelope, make sure that your envelope would reveal the recipient's address on the document contained within using a special plastic to cover. You can also use an editable envelope template for you to use efficiently and save time.

5. Print your Envelope

However, mails may sound a little bit old-fashioned, we are still going to make use of modern technology. Save your file and print your envelope's format using your desired special fine papers.

6. Fold, Seal, and Send

After printing your envelopes, fold them neatly in accordance with the sizes you measured from Step 3. Seal your envelopes with a special stamp or sticking materials to secure the object or stationery document inside it exclusively. Send your mail when everything is ready.