How to Make HR Documents in Google Docs?
The human resource is considered to be a group of people and staff who operates and manages an institution by dealing with people-related issues. By the time an employee enters and leaves your institution, he or she leaves a history of their record behind. Preparing and having the right documents leaves a paper trail of all your employee's activities to support the necessary promotion, pay raise, disciplinary action, and employment termination.
1. Review Your Company Policies and Procedure
Creating a business or an institution requires a policy. To enhance your employee's ability and develop your management's responsibilities, your human resource management needs to review your hr policies and procedures. What does your company trying to achieve? How can you keep your workflow and management stable and effective? Well-written policies and procedures help your employees understand their roles and responsibilities as clearly as possible, and gives consistency in your day-to-day operational activities.
2. Identify Documents to be Created According to Your Policies
Human resource handles a lot of transactions every day with your employees and potential customers. This includes your company's staffing needs, employee compensation, benefits, performance appraisals, as well as your compliance with the law. Each of these areas requires full documentation to trace and support upcoming activities and decision-making during a certain period. Plan what types of documents you need to create for your office and decide on good filing management for your information.
3. Indicate the Important Procedures in Your Documents
Each document you implement in your company should have a designated procedure for both your employees and clients to follow. Be aware of your audience, check if they are employees, governmental agencies, or lawyers. Go back to your policies and structure procedures for your recruitment, attendance monitoring, employee evaluation, employee verification, compensation, and benefits. Make sure the one in-charge to do the work is well-trained and is knowledgeable of the tasks. At the same time, it is a best practice to keep a binder to compile all your documents and forms.
4. Draft Your Documents
Once you have created your procedures, it is time for you to draft your documents. Understand your policy decisions on your legal, business, and economic consequences. Make sure that what looks good in your paper is being practiced. Use appropriate general statements and qualifiers to have maximum protection, discretion, and flexibility in your company. Some of the most important documents in the human resource are your employment contracts and agreements, your employee handbook and manual, a list of your job descriptions, your hiring and termination processes, your employee data, and your timekeeping reports.
5. Implement Your Documents
In implementing your documents, determine strategic ways to communicate it to every department and employee in your organization. Distribute your documents to everyone, make sure all of them respond to your communication and implement the following changes you give them. Then, take time to evaluate if your documents are making an efficient job with your company's operation and check if it needs and further revisions.