What is a Letter?
A letter is a document that is made with the purpose of sharing information or conveying a message from one individual to another. There are many different types of digital or printed letters that one can possibly create and each of them is made and sent for specific reasons. However, their initial purpose remains the same no matter what type of letter it may be. So you'll need to learn how to properly create one if you wish for the recipient to understand whatever it is that you want to share.
How to Make a Letter in Apple Pages
1. Start By Opening Up A Template With Apple Pages
Since you will be using Apple Pages in Mac to make your letter, you must learn how to use it in order to make one. First, you will need to click on the Pages icon that can be found in the Dock, Launchpad, or the Applications folder. Then you will simply have to select whichever letter template that's available for you to use. You also have the option to start with a blank document should you wish to start from scratch.
2. Use The Right Font And Font Size
When it comes to making casual letters, you can use fonts such as Arial, Courier New, Calibri, Verdana, or even the standard Times New Roman as those are generally easy to read with. For formal or business letters, it is best to stick with Serif fonts to maintain that air of professionalism. As for the font size, it usually ranges between 10 to 12 pt and the choice depends entirely on the type of font being used. Just be sure to choose one that can still be seen by the reader.
3. Place Information On Both The Sender And Recipient
At the top left side of the letter, there must be information on both the sender and the recipient. Start with the sender by presenting his/her complete name and address. Underneath that should be the exact date in which the letter was created. And right below the date must be information on the recipient. Information on the recipient must also consist of his/her complete name and address. You may have to include additional information such as the sender and recipient's job position title and company name. This will depend on the type of letter so only include them if necessary. Or, you may also add an official company letterhead design if you are writing a business letter.
4. Provide An Appropriate Greeting
The tone of the greeting must carry on towards the end of the letter. If you're making and sending one to a close friend or family member, you can go for a more casual tone. If it's a business or a resignation letter, then it's best to keep it formal. Also, remember that when addressing the recipient, be sure to put in "Mr." or "Ms." followed by his/her name.
5. Make The Letter's Body
Here is where you will be putting in all of the information you wish to share with the recipient. Start with a formal statement that tells the recipient of the letter's purpose. Then proceed to share other details that you wish for him/her to learn about. Make sure that every sentence is understandable and gets straight to the point as you do not want to waste the reader's time. Also, remember that the tone must be consistent with how you started.
6. Close The Letter
Lastly, make a statement that shows thanks to the recipient for taking the time to go through your personal or business letter. You may also make another statement that tells him/her to contact you if there are any concerns or to follow up with you on a particular matter (like when making a request letter). If you do this, be sure to include your contact details. You may then place your complete name and signature at the bottom of the letter to officially close it.