What is a Letter?
A letter is a document that contains information that the sender wishes to share with the recipient. These are typically made and sent in the event that one party cannot get into direct contact with another. While letters can be written in any language or contain whatever design, the fact is that they all share the same purpose: to help individuals and businesses communicate with one another. So remember that you always have the option to send an electronic or printed letter in the event that you have exhausted all other means of communication.
How To Create A Letter In MS Word
1. Consider Using A Template
If you're going to start making a letter via Microsoft Word, then you should begin by making a blank document. If you feel as if the way to go about its creation is via a template, then you can always choose from the list of options that the program gives you. Make sure that you go with the one that fits your purpose as some templates are specifically used to make formal letters while others for casual ones.
2. Place Information On Both The Sender And Recipient
If you want to make sure that the letter makes its way to the right hands and that the intended recipient knows who the letter is from, then the letter must contain information about both parties. Follow the appropriate letter format. Then, make sure to include the complete name and full address of both the sender and the recipient. Also, you'll want to put the exact date that points out when the letter was made.
3. Start With A Proper Greeting
No matter what kind of letter you end up making, you must always greet the recipient properly. If you're sending an informal thank you letter to a close friend or family member, then you can be more lenient with the greeting's tone. However, should you send one for professional or business-related reasons, then you will need to keep it formal by addressing the recipient with either "Mr." or "Ms." followed by his/her last name.
4. Place The Information You Want To Share
Once you are done with the greeting, then next is to move on with the body of the letter. You'll want to start with a statement that tells the recipient about the letter's purpose. You must then provide details such as names, dates, locations or whatever it is that the recipient should learn about. Remember that the tone of the greeting must carry on to the body. So if you start off formally, then continue to do so until the end of the sincere and simple letter.
5. Finish Everything By Closing The Letter Properly
Although it may sound easy to close a letter, you would be surprised by how many people fail to do it right. In the end, you will want to thank the recipient for the time he/she spent going through the letter you've sent. If you feel as if you need to add any other necessary statements, such as one that kindly asks the recipient to contact you at his/her earliest convenience (like an application letter), then be sure to do so. Finish it all up with the words "Sincerely" followed by your complete name and signature at the bottom of the letter.