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How to Write a Proposal in Word?

Proposals are essential tools for businesses that act as a medium of communication between the business and their potential customers. A well-written proposal will surely grab the attention of your reader and will set the tone for a possible collaboration. With this in mind, thorough research and planning are needed to seal the deal.

You can begin a draft of your proposal using Apple Pages, Google Docs, and other available word processing programs that you can access online and offline. If you're using MS Word, all you need to do is to create a new document and adjust the formats and layout options for your template and save the file.

1. Know Your Client

Before you start writing a proposal, regardless if it's for personal, academic, or for business, doing a quick background check on your potential customer or target audience will greatly benefit you in the long run. This will guide you in making accurate assessments in terms of crafting the right proposal and estimating the budget for the proposed project.

2. Present Your Offer

This is where the challenge starts. To gain the upper hand against the competition, mention your credentials, areas of expertise, extensive experience, and strengths that can or may lead to the success of the project. Provide information on how you're going to effectively manage and complete the project to the satisfaction of your customer. Always use factual data and references when addressing such statements to instill credibility and reliability to your possible client.

3. Indicate the Expenses

In making estimates of the total labor expense and project cost, it's better to do slight inflation to cover up for the unforeseen expenses and also to build an emergency budget. Your total budget should be realistic and flexible and should be more than enough to cover all the expenses that will be carried out during the course of the project.

4. Draft the Proposal

Now that you already have an overview of the project, it's time to put those plans and figures in writing. Start the proposal with a concrete introduction about your company or yourself. Elaborate the details on how you're going to complete and deliver the project as well as the terms and conditions of your agreement with the client. Include the work time frame, the project cost, etc. Don't forget to write a strong conclusion to further convince your client to pick you for the project.

5. Review the Contents

Since you're trying to sell yourself or your service, let's keep it professional. Few grammatical errors, vague language, and typos might indicate incompetence and will result in losing your chance in winning the favor of your potential customer. It's best to let other people review and proofread your proposal document before sending it to your client to avoid traces of discrepancy and inexpertness in your part.