How to Create a Receipt
In every purchase that we transact, there is an equivalent official receipt that is going to be issued. A receipt is a legal document that acknowledges the customer's payment with each purchase. For most of us, we see receipt as a negligible piece of paper. What we don't see is that receipt plays a big role especially if you are running a business. In an article published by business.gov.au, they suggest that it is a good practice to offer an official receipt to your customers at the time of purchase, regardless of the total amount.
Receipts also come in a different form and style. So if you are looking for cash receipt, deposit receipt, sales receipt, you name it, we have it here on our site. But when you want to have it from scratch, we can also help you with that.
1. Place your Company Name
Ensuring the legitimacy and authenticity of your printed receipt is very important. You have to make sure that you put your company name and the necessary details such as company number, address, contact number, etc. The information will serve as a contact helpline for your customers if a certain problem arises.
2. Add a Receipt Number and Date
One of the purposes of an official receipt is to keep track of your sales and for record purposes. To properly establish the track of your sales flow, you need to include adding a receipt number and their corresponding date. You need to arrange and organize the placement chronologically. This will be useful when you create your business' financial statements later on.
3. Insert the Item and Price List
An official receipt should list the exact item and its corresponding price. This section is the most important part of the receipt for this is where the potential buyer and a seller cross-reference the exact item and price value on the price sheet. This part will most likely cover the whole layout of your receipt. So make sure that you prioritize this part in your receipt.
4. Put the Transaction Record
One of the qualities that an effective receipt must have is being thorough on the details. A receipt is considered a public document. That is why you must also include a section of the customer's name detail, how much he/she paid and the method of payment that has been used. It is very important to include the transaction detail in your bill receipt so that when legal action arises, you can reference and use it.
5. Place the Sub and Grand Total
A simple receipt must be precise in terms of the price details. At the bottom of your receipt, there should be a subtotal and grand total part. The subtotal is the part where the breakdown of taxes and other charges are listed. Meanwhile, in the grand total, this is where the overall price is listed.
6. Layout Your Receipt
Laying out your receipt is very easy, but also really technical. If you think that everything is already set for the layout, now is the time for you to pick on the right software that you can use. In this case, Google Docs is the best software that is best for you to use. Google Docs offers user-friendly features. Whether you want to edit your receipt online or offline, this software can cater you the best tools. You can also share it across platforms and work on it together from a browser window.