What Is a Receipt?
A receipt is a document that is produced by a seller and given to a buyer once monetary payment has been received for whatever goods and/or services were provided. Know that the point of handing out the printed receipt is to acknowledge that whatever transaction that took place between both parties has concluded. So whenever someone questions you as to whether or not you legally purchased an item, you can show that person your receipt as the proof of purchase.
How to Create a Receipt in Word
1. Decide If You Want to Use a Template
When making a receipt via Microsoft Word, you will want to decide if you are going to start from scratch or if you want to make use of a template. Should you decide to go with the former, then all you have to do is make a blank document and begin from there. If you go with the latter option, then you can choose from the list of available receipt MS Word templates and then proceed with the creation process. Be sure to go with the one that you know is required for the current transaction.
2. Include the Date and Receipt Number
Always make sure that you are able to put in the date in which the receipt was made as well as the receipt number. The purpose of the number is to help you keep track of a particular sale within that day. This means that no two bill receipts can have the same receipt number. Know that you can reset receipt numbers every day so long as you don't forget to include the date.
3. Place Information About the Company
Standard receipt formats will have company information at the top left side. What you will need to place is the company's complete name, address, and phone number. You can also choose to include its email address and even the operating hours if you feel the need to do so. The information can be used by the buyer to contact you if ever there are any concerns regarding the transaction.
4. Write Down the Items Purchased
For this part, you can choose to make a table if you feel that the receipt needs to go into more detail about the items purchased. If you do this, then you simply need to click on Table from the menu box, select insert and then enter the desired rows and columns it should have. If you want to keep things simple, then simply list the items and their prices in a row. Make sure that each one you list down contains their full legal description, the quantity they were purchased in, and their individual prices. Or, you may follow the item or product descriptions as stated on your official price sheet.
5. Write Down the Subtotal, Additional Charges, and Grand Total
Add up all of the prices for every item on the receipt. Be sure to take the quantity into account when doing this. Once you have done that, you may then proceed to include taxes and any other additional charges that need to be added to the subtotal in order to get the grand total. Make sure that there aren't any errors in your calculation when doing all this since you are making an official accounting document.
6. Place the Method of Payment and Buyer Information
Know that some receipts have the buyer information before the item list while some have it after. This will all depend on the type being made so be careful. Make sure to put in the buyer's complete name and include his/her phone number and address if deemed necessary. Consult your client information sheet to verify this information and before finalizing the receipt. As for the method of payment, simply state if the buyer paid via cash, check, credit card, etc.