What is a Report?
An electronic or printed report is a detailed informative write-up about a certain event or situation. It is usually submitted to a person of authority or presented in front of a specific audience. Reports may be narrative, tabular, or graphic depending on what's required. In simpler terms, it is a result of a query or an observation. It is presented/submitted on a periodic basis such as annual, monthly, weekly, and etc.
How to Make a Comprehensive Report
When presenting a report, your priority should be your audience. It's your responsibility to make the report comprehensible to them. Take note that 65% of the world's population are visual learners. This means that you should include visual hooks such as graphics, charts, and etc. for faster absorption of information. Below, we will provide you tips on how to construct a comprehensive and effective report document.
1. Determine Its Purpose
Before getting to the main focus of a professional report, discuss first your purpose of making the report and what you intend to achieve by the end of it. Remember that you cannot present something clearly if you don't understand it yourself. So try to understand your purpose first before presenting. This will give clarity and focus to your audience/readers.
2. Present to Your Audience
Like what has been mentioned before, your main priority should be your audience. Be considerate of them; do not use words that they won't understand. Your focus is to inform, not to impress. You may try making a sample report first to try and find the right tone and format for your official report.
3. Proceed in An Orderly Manner
After determining your purpose and target audience, you may now proceed to write the main focus of your report. After having gathered the necessary data needed for your report, of course. Finish what you started; do not jump to another topic whilst you have an unfinished topic at hand. You may also follow a report outline.
4. Make Content Matter
Your report should be long enough to provide the necessary info to your audience. However, avoid putting in unnecessary information just to make it long because it still won't make sense to your readers. Keep the length of your summary report just enough to cover the necessary information.
5. Let It Flow Logically
Your evaluation report should have a specific format. It should start with the introduction, followed by the body, and should end with the conclusion. It should have a clear advancement from the starting point to the end.
6. Choose the Right Appearance
The inclusion of colors, charts, and tabular data makes your report appealing to your audience. It makes your report form more understandable and less boring (if it's too wordy). Exert some effort in your presentation because it will urge your readers/audience to pay attention to whatever is presented.
7. Review and Revise
After having completed the report sheet, review and revise the next day. Your mind is too overloaded with information to be able to review and revise the same day you made the report. On the day of the presentation, you should be prepared in case there will be criticisms/questions raised.