How to Create a Report in Google Sheets
When creating a business report, you need to keep 2 things in mind: (1) the information must be correct and based on research, and (2) reports are used as a basis for changes and/or improvements in a business. Hence, it's important to be good at writing accurate, well-researched, and problem-solving reports. A tip to writing a good report is by having a reliable format like Google Sheets.
Google Sheets allow you to create a report outline on their cell format, but it has a lot of helpful tools like graphs, cell divisions, and Google Sheets was made to store massive amounts of data so you don't have to worry about running out of storage space. A good format is helpful, but below are a few more helpful tips in writing a great business report.
1. Find a Relevant Topic
It could be about financial statuses, system errors or bug reports, even something as simple as a daily or weekly report. The point of this step is to identify anything within your company (it could either be an annual analysis or a problem the company is facing) that could benefit the business if it was looked into.
2. Do Your Research
If you want to make a valid report, you should do your best to gather as much legitimate information as you can as well as decide on your method of data gathering (interviews, surveys, crowdsourcing). One of the reasons that make a sample report bad is either a lack of data or an abundance of unreliable data, so be careful where you do your research.
3. Compile the Data and Only the Data
According to edu.gcfglobal.org, "The key to a good report is its objectivity. If it uses subjective wording that alters how the reader sees the information, it is already a faulty report." Once you have your data, don't add unnecessary details to keep the report objective. Use the cells in Google Sheets to compile the data into tidbits of information, create graphs to show numerical values, include the correct top sections with the right headings, and use bullets to relay information as it helps keep everything professional.
4. Choose Your Words Wisely
This step is more than just about grammar and spelling words right; it's also about how you write your report in general (it was lightly touched on at step 3). When you are writing an elaborate or a simple report, you must keep everything neutral and professional to avoid tainting the data. You must also make sure that your sentences are constructed well and, preferably, in the passive form and that everything checks out okay.
5. Analyze and Fix Mistakes
Before you file in your report form, proofread. No one ever really gets everything right on the first write, so it helps to proofread after just to make sure there aren't any mistakes. If there were, you can easily edit them out when you take a quick look at your work because spending 5 minutes making sure your professional report is perfect can save you months of embarrassment.