How to Create Professional Reports in Microsoft Word
Microsoft Word is the world's most popular word processor. According to onmsft.com, there are about 1.2 billion people that are using their products and services worldwide. This document editor is noted for writing a variety of documents. If you're a student, business owner, or an employee struggling to make their report, then read this step-by-step guide for we will teach you some ways on how to create a professional report using Microsoft Word.
1. Determine your Purpose
Before you start writing on your business or school report, ask yourself why are you writing this one in the first place. Knowing the purpose of your report will help you stick to your main point instead of discussing unimportant and pointless details. Remember that there are different types of reports but their main goal is either to inform, to educate, or to convince your target audience.
2. Know your Listeners
The second step to consider in reporting is to identify who are your listeners or viewers. As the reporter, it is a must to identify them so that you will know how to write your report in ways that they will easily understand what you are talking about. For instance, you have to make your report a formal one if your audiences include business professionals, etc. But if you're conducting a report that involves children or teenagers then make sure you have to insert some humorous stories so that you will have their attention throughout your report.
3. Understand your Report
In reporting, make sure you completely understand the topic you are discussing. In case you don't fully understand your business analysis topic, research about it for you to understand more. Don't forget to use credible resources in researching like books, encyclopedia, news articles, journals and a lot more. Never depend only on the Internet. As much as possible, visit libraries for they contain more solid information compared to the Internet.
4. Review your Report
When you're already done researching your assigned topic, then arranged the final outline of your report so that it will help you in navigating from the start to finish. With the help of Microsoft Word's Document Outline feature, you can now organize your document without any hassle. Aside from that, Microsoft Word also offers you a lot of features in order for your report to be successful.
5. Proofread and Finish your Report
Once you have finally organized your thoughts in your report, then proofread your work for a million times! Reports are very serious and formal whether you're reporting your project in school or you're an employee reporting to the monthly status of your company. Proofreading is very important to avoid yourself from mistakes. Don't forget also to check your grammar, spelling, and the logical flow of your report. Lastly, don't forget to have a good night sleep so that you have the energy and mental clarity to report your work and impress your manager with your outstanding performance!