How to Create a Schedule in Google Sheets
The key to high productivity is to be efficient in your time usage, and a schedule is a very effective way of making sure you don't lose track of time while making sure your efforts don't just go to waste. An effective schedule must have the right format, must be simple and easy to understand, and its purpose must be set so you don't jumble up tasks (e.g., a schedule designed for staff meetings must contain items and time frames for staff meetings only, while a student's schedule must only include things that a student needs such as a set pattern of their whole day). So here are some helpful tips in making a schedule.
1. Get Your Priorities Straight
According to msubillings.edu, schedules should be practical and not overloaded for them to be effective. So when creating a schedule for an important event like a wedding day, a board meeting, or even a regular school day, the first thing you need to do is to identify the important things that need to be done on that day and list them down. Emphasis on important things, remember that time is something that you can't get back if you waste it, so to avoid losing any, identify your priorities and include them and them only on your schedule.
2. Keep Track of Your Time
Now that you know what you need to do, the next step is figuring out how much time you have to do them all. Give or take, a person has 24 hours per day, and it's up to you to figure out how you divide them among your activities while making sure they produce high-quality work. For example, a student might have a set amount of time for studying to make sure he gets a good grade on an exam, while a manager will find a way to make sure his team delivers on the job. An hourly schedule will really be of value to you.
3. Figure Out Which Tasks Need to Be Done ASAP
Following your first step, now you need to sort your plan from the highest priority—or the tasks that need to be done perfectly and as soon as possible—to tasks that can wait a bit later on the day but must still be finished on that day. You can easily do this on Google Sheets as this format allows you to place your activities on cells and arrange them by simply dragging them around with your mouse.
4. Give Ample Time for Each Task
As easy to do as it sounds, all you have to do is think about how much time you'll use per task. This is why Step 3 is important because now that your activities are arranged, you can focus most of your time on the immediate work and high-priority activities. While doing so, don't forget to put in the time for you to relax in between your priorities; remember that you made the schedule so you can have enough time for both what you need to do and when your body needs rest, not to overwork yourself.
5. Asses Your Schedule
If you want to know if the schedule you made is effective, ask yourself these questions: "Can I do all of them within the time I set for myself?" "Do I get enough rest in between my work?" "How efficient am I with this schedule?" If you're happy with your simple schedule, you can lay it out on a Google Sheets format and print it out so you can start your day.