What is a Vehicle Checklist?
A vehicle checklist is a document that lists down the set of steps or tasks needed to perform automobile maintenance procedures, safety checklists, and to finalize car sales. Just like other kinds of checklists, they are usually printed on paper or made digitally using apps or online spreadsheets.
Vehicle checklists may be used by car dealerships, repair shops, vehicle rental businesses, gas stations, towing service providers, state inspection and licensing bureaus, auto loan financers, and other related establishments. There can also be vehicle checklists created for the frequency of their use. For example, there are daily, weekly, monthly, or annual vehicle checklists.
How to Make a Vehicle Checklist
Whether you are making a used car checklist to avoid buying a lemon or you are using one to make your employees more efficient at their vehicle inspection jobs, here are a few tips on how to make the most out of your vehicle checklists.
1. Follow Organized Layout
Vehicle checklists are usually used by mechanics or safety inspectors to assess an automobile’s mechanical status. Issues are found with the vehicle, auto repairs are made. And for these mechanical issues to be fixed, they first need to be correctly identified and recorded.
One efficient way to do that is by using an organized checklist format. This means that your official vehicle inspection checklists should include tables and columns that end-users can easily fill out. An organized layout also means that the to-dos on the checklist follow a logical order.
2. Add Branding Elements
The auto mechanics industry is competitive and reports about $69 billion in profit annually. So if you are car check shop or inspection agency, you may use your vehicle checklists as a way to promote your branding identity
Simply add your company logo or letterhead design and you are all set!
3. Include High-Resolution Photos
Unlike other kinds of business checklists, vehicle checklists may require the inclusion of images or illustrations. This allows a better way of identifying and recording issues with a vehicle. It is also more cost-effective and efficient compared to making video and voice records.
4. Orient Your Team on How to Fill Out The Checklist
As vehicle maintenance costs increase between 5% to 7% each year, consumers will look for high-quality service providers that are worth the price they pay for. And for your business to be considered as a high-quality vehicle servicing provider or as a reliable car dealership, your employees need to undergo the right training.
This includes the proper usage of vehicle checklist forms. When all your employees know how to fill out and read a vehicle checklist correctly, they can do their job better. And this, in turn, may translate to more satisfied customers.
5. Incorporate Checklist Tracking Systems
Most vehicle checklists (whether printed or digital) are used to document the delivery of service to a specific customer. For a more efficient record-keeping process, you may incorporate tracking mechanisms into your checklists.
Checklist tracking often includes the use of digital systems that automatically updates each change made to the checklist. Or, you may also add tracking numbers or QR codes into each printed checklist as a way to monitor their use.
6. Leave Room For Comments
When used as a job order form or as a record-keeping tool, it is best to include enough space for the end-user to write comments or recommendations on the checklist form. Remember, different vehicles have different specifications, parts, owners, and purposes. Repairs, maintenance checklists, and tune-ups need to be customized according to the type of vehicle and the end-user, mechanic, or inspector may need to write specific instructions or recommendations on the vehicle inspection form.