Before any contract for a project is signed, a project quotation is exchanged and finalized between the supplier and the client. It plays an important role in the implementation and commencement of the project. Therefore, it is much needed to design these quotations in a professional manner using formal quotations.
How to Create a Project Quotation in 6 Steps
Step 1: Company Owner and Project Contractor Details
In the first step, it is important that you mention information related to the company owner and project contractor. Details such as name, registration number, address, email, and phone number should be entered. Take a look at many free quotation templates for ready-made quotations.
Step 2: Introduction and Background
In this section, you can mention some details about your company as to where it all started and what kind of projects your company undertakes and so on. This will get the client an idea about who they are dealing with and it will boost their confidence and trust in your brand.
Step 3: Covered Works and Services
In the covered works and services, you can make a list of the various description of services along with their rates. Provision of manpower, renovation and repairs, expansion services and so on can be included in this area. Referring to quotation formats in PDF will also be helpful.
Step 4: Timeline
The timeline is an important aspect that should be mentioned in the project quotation. The start and the completion date should be proposed under various important fields. Check out many other professional quotation templates that can help you frame a better project quotation.
Step 5: Terms and Condition of the Payment
In this area, specify the mode of payment that will be accepted upon the undertaking of the project and also make sure you mention the percentage of the amount that should be deposited before the completion of the project and after the completion of the project.
Step 6: Statement fo Acceptance
List the name, position address, and date that is to be filled by the concerned upon agreeing to the terms and conditions of the project. You can also leave space for the signature of both the parties.
15+ Project Quotation Templates
1. Project Quotation Template
Stay professional in your business by sending out quotations to as many potential clients as possible with the help of the project quotation template. This quotation is designed with attractive layouts that can ensure better sales conversion. Edit the contents of this template by replacing it with your own specifications.
2. Web Project Quotation Template
3. Freelance Project Quotation Template
4. Project Management Quotation Template
5. Project Quotation Example
The above template gives an example of a project quotation sample wherein the supplier prepares a quotation for a client that shows a summary of the actions planned along with the list of costs for every step of the project. Background of the company is also included followed by the necessary objectives, qualifications, project workflow, deliverables, and terms and condition of the project.
6. Project Management Quotation
If you’re planning to request for a quotation, then you can take a look at this project management quotation. It lists the project details that are to be undertaken and its requirement for the perfect organization to carry out all necessary tasks. A nondisclosure agreement form is attached in this RFQ template and the submission details with their deadline are also given.
7. Project Assessment Quotation
This template states that on all photogrammetric products and services projects, the state agency shall utilize the PAQ process as a means to competitively bid the project to an organization which can help in analyzing the specific tasks that to be performed in order for the establishment of the firm. The protocols that are to be followed for the workflow are also described.
8. Project Quotation Sample
This template gives an example of a project quotation that is enlisted in a tabular column. It gives the description of the hardware and software details along with its price details and validity. The warranty and manufacturing details are also given in the notes that are placed at the end of the document.
9. RFQ for Sample Project
A Request for Quotation for a sample project is given in the above template. In this template, the India Brand Equity Foundation provides the prospective bidders with information that may be useful to them in preparing a quotation that is in accordance with the IBEF project requirements. This RFQ contains statements, which reflect upon the different assumptions and assessments arrived at by IBEF in relation to the supply of goods/ services.
10. Sample Project Quotation Form
You might want to check out this sample business quotation template that consists of a form seeking a quotation for the development of the creative, technical, and content aspects of a particular website. It requests the bidder to come up with a summary of the proposed approach towards the project with a detailed overview of their ability in solving problems along with the pricing of individual requirements of the project.
11. Project Quotation Request
This project quotation template comes with a form that can be filled by the concerned person or representative of the contract. Details such as project name, address, contact number, account number can be entered in the form. The type of project can also be checked along with other important information.
12. Process Improvement Project RFQ
If you’re looking for a process improvement project, then you can go through this template that shows how a company is planning to embark on a major process improvement initiative. It asks the vendors to submit a proposal for the project which will be spread over a certain duration of time.
13. Sample Project RFQ
The above form shows a sample quotation template that is aimed at a project specifing a 12-month contract for coffee/tea beverage service for employees at three facilities of a certain airport commission. The vendors can go through the general terms and special conditions before filling the form.
14. Simple Project RFQ
As the name itself suggests, the above template shows a simple project RFQ. It gives information related to the project such as the scope of the work, its location, duration, and description. The quote specifications are mentioned followed by an image of the plan.