A lot of preparations and expenses are involved when you travel from one place to another. Whether you are traveling officially or personally, it’s better to keep a track of the travel expenses. A travel expense report is an organized document that contains all your travel related expenses information incurred by you and other members traveling along with you.
5 Steps to Write a Travel Expense
Step 1: Note Down All Your Travel Details
Write down each and every detail related to your travel. Write your full name, contact details, department, job title, etc. All this information is important in case the person reviewing the report needs to ask some questions. Also, note down the date and the specific reason for your travel.
Step 2: Summarize Your Travel Expenses
Make a note and specify all the details of your expenses of each day irrespective of how many days you have traveled. If it’s business-related traveling, specify the expenses already paid by the company like the airfare, hotel accommodations, etc. and mark these expenses as “travel advances”.
Step 3: Certify All Your Expenses
You should be aware of who is in charge of all your travel-related expenses. You may be asked to certify your expenses first before submitting the document. This means the fund manager will approve, sign and provide a date to your expense report.
Step 4: Note Your Travel Meals and Miscellaneous Expenses
Take note of all your travel meals expenses if they are a part of your business travel expenses. If possible include the meal receipts to prove the expenses. Also, make a note of all the miscellaneous expenses along with the receipts if incurred.
Step 5: Organize All Your Expenses
Now you have a note of all your travel expenses, it’s time to organize them. Organize your report by attaching all the essential receipts and documents in chronological order. Use bullets or numbers to make a note of all the expenses in a systematic manner.
10+ Travel Expenses Templates
1. Modern Travel Expense Report Template
Are you an employee traveling to another location as a representative of the firm or traveling for a business trip? If yes, then this report template in Word is best suited for you. This sample template will allow for the reimbursement for your travel-related expenses once you are back.
2. Printable Employee Travel Expense Report Template
This employee travel expense report template in Pages will help the businesses and employees to keep a track and report of the business-related trip’s expenses. With this sample, you can ask for reimbursement and easily record the purchases you paid on behalf of the company.
3. Simple Travel Expense Report Template
Keep a track and record all your business-related trips expenses accurately with the help of this simple travel expense report template. Stop wasting time and download this ready-made template sample to make a note of all your expenses correctly for tax and accounting purpose.
4. Modified Auto Expense Travel Report Template
Are you doing work related to traveling via automobile? Get instant access to this travel expense form template for your business travels. With this template, you can be assured of getting back the expenses you incurred during the trip because you can record all your cash spent properly and easily.
5. Vertical Travel Expense Reimbursement Form Template
With this travel sample expense voucher template, itemize all your travel expenses for reimbursement if you are one such employee or executive who need to do a lot of business trips for the company. This template can be easily customized and is easy to use sample document.
6. Professional Travel and Expense Policy Template
This travel and expense policy template will help you determine the expenses involved while doing business travels and as to where the investments were made to. Check out this professionally designed sample template which has a beautiful layout and is highly customizable to suit the requirement of every business.
7. Basic Travel Expense Report Template
With this travel expense report template, assure that the business is fully aware of the travel expenses incurred by the employees. It is a 15-page sample document which can be easily customized, which means you can make the necessary changes according to your requirements.
8. Travel Expense Report Template Sample
Here is a ready made simple expense report template which will help you record your travel-related expenses easily and in no time. It is a 3-page sample document where you just need to fill in your travel-related information and your report is ready to be submitted.
9. Standard Travel Expense Template
Make sure that all your executives and employees involved in business trips are aware of your company’s travel and expense policies. This travel budget template can be used to highlight your business policies and for budgeting your trip’s expenses. With this template get your job done in no time.
10. Editable Travel Expense Sheet Template
The travel budget worksheet template is a well-formatted and well-structured document used to record all the employee travel expenses. Download this high-quality sample template which is quick, easy, convenient, and can be easily edited. Improve your habit of recording and reporting your expenses with this simple template.
11. Free Travel Expense Report Template
Download this travel expense report template which has been specially designed for your company or business organization. This sample document is perfect for recording and filing reports related to employees travel expenses. Don’t hesitate to use our ready-made sample template available for your convenience.