Creating seat plans or charts is one of the most efficient ways to organize a wedding ceremony and reception event. And through this short guide, you will learn how to do that with the aid of pre-made seating chart and plan templates. Read and study the steps and template examples we’ve shared below.
A seating plan or seating chart is a document that states the assigned seats or tables of each wedding guest. With the help of the step by step guide below, we hope that you will have an easier time creating seating plans that perfectly match your wedding theme.
The best wedding seating plans are those that accurately fit the total number of guests (with a little room for extra guests). To do this, you must first determine the total number of people who have confirmed their attendance. You can either do this by personally following up each invited guest or through the returned RSVP cards sent out with your wedding invitations.
Next, choose your ideal table shape. Do you prefer oval, round, rectangle, or square tables? Note that your table shape should also depend on your wedding theme and the wedding venue.
Then, consider the overall size or floor plan of the venue. Outdoor wedding locations often are wide open spaces that allow wedding planners to set up an indeterminate amount of tables and chairs. However, if, for example, a wedding reception is held at a hotel function hall, you may be limited to the venue’s floor area.
On a NotePad file, on a piece of paper, or through an app, you can then begin listing down all your guests’ names and group them according to their relationship with the couple.
After that, download a printable wedding seating chart template. Choose a seating plan template design that matches your wedding theme. With these pre-formatted seating chart templates, you just do not have to create a seating plan design on your own. All you have to do is add all the wedding guest information into the chart template and make minor design changes.
Once you have customized the template’s text placeholders with your own wedding details and the guest list you’ve organized earlier, save the template file. Then, it’s time to have the seating plan template printed out. Always use paper, cardstock, or alternative printing materials that are high-quality and durable.
Be inspired by all the wedding table seating plan templates curated below. Each template is available in multiple download formats like DOC, INDD, PSD, PUB, AI, and PAGES file formats.
Late September to early December wedding receptions will look stunning when you use the Fall Wedding Seat Plan Template (shown above). This seating plan template may be printed on a large canvas, a blackboard, cardstock, or on alternative materials like tarpaulin or wood. To avoid your guests getting lost in the melee of your reception, you can also create wedding table cards that sport matching designs.
Garden blooms and pastel colors dominate most weddings held during the summer months. Use the Floral Wedding Seating Plan Template (pictured above) if you are also following a floral wedding theme. This is an editable template that you can modify to match the specific wedding colors you are using for the wedding.
With the Garden Wedding Seat Plan Template (featured above), you can guide guests in style as the template features elegant flower illustrations and script font styles. Even if the template’s name lends it useful for garden or outdoor weddings, you may still use this template design for different wedding themes as long as you make minor customizations.
If you need a minimalist yet creative seating plan design to match your nautical or navy-themed wedding, take a look at the Nautical Wedding Seat Plan Template embedded above. This template beautifully incorporates navy and beach-themed design motifs while making the seating chart look professional and well thought-out.
Check out the Blank Wedding Seating Plan Template (pictured above) if you are in need of a basic wedding seating chart design that you can readily transform into something more. As a fully editable template, you may change the default color scheme to match your official wedding colors. Or, you may also add images or illustrations to the template.
Vintage and rustic wedding themes will work well with the Chalkboard Wedding Seating Plan Template shown above. If you intend to use this template design, make sure all of your wedding stationery (invitation cards, table cards, RSVP cards, etc) also incorporate the same chalkboard designs.
The Elegant Wedding Seating Plan Template (pictured above) is an ideal seating arrangement design if you have incorporated calligraphy designs in all your wedding stationeries. This printable template is best printed on large poster-type cardstock or boards that welcome guests into a reception hall.
The Printable Wedding Seating Plan Template (embedded above) may be customized to match different wedding motifs. When using this wedding template, make sure that you add design elements that are unique to your wedding. For example, you may include your official wedding hashtag, a wedding monogram, or a logo design.
For an effective wedding seating plan, make sure that it is placed in a place where guests can readily see it when they arrive at the venue. Also, make sure that the seating chart’s content is uses large fonts and is readable. With the Sample Wedding Seating Chart Plan Template (pictured above), you can easily achieve this. For best results, make sure to print the template on poster-sized cardstock or cardboards.
The Simple Wedding Seating Plan Template (shown above) will suit small and intimate wedding parties but the couple still wants to designate a seat for each guest. For added effect once the template is printed out, you may incorporate gold or silver foil printing and make your seating plans stand out.
Using creative wedding reception seating plans is one way to make weddings more memorable. The Vintage Wedding Seating Plan Template (pictured above) can help you do this as this template features elegant calligraphy and ornate border designs. As an editable wedding stationery template, you may add columns or tables to the template and also extend the document’s printing size to match the total number of guests and tables.