Marketing Trade Show Planning Minute

Date: [Month Day, Year]

Time: 00:00 AM / PM

Location: [Your Company Address]

Attendees:

[Name], [Position]

Agenda:

Introduction and Welcome
Overview of [Trade Show Name]
Roles and Responsibilities
Booth Design and Setup
Promotional Materials
Pre-show Marketing Strategy
Lead Generation and Engagement
Budget Review
Q&A Session

1. Introduction and Welcome (Name)

[Name] opened the meeting, expressing gratitude for everyone's attendance. He emphasized the importance of [Trade Show Name] and the opportunities it presents for the company.

2. Overview of [Trade Show Name] (Name)

[Name] provided a comprehensive overview of the expo, highlighting key details such as dates, venue, and expected attendance. She stressed the significance of making a strong impression and creating lasting connections with potential clients.

3. Roles and Responsibilities (All Attendees)

A discussion ensued regarding individual roles and responsibilities. [Name] would oversee product presentations, [Name] would manage visual elements, and [Name] would handle customer interactions. All members agreed to collaborate closely for a seamless execution.

4. Booth Design and Setup (Name)

[Name] presented the proposed booth design, incorporating the company's branding elements and ensuring an inviting layout. The team provided feedback and noted adjustments for further refinement.

5. Promotional Materials (Name)

Mr. Mitchell discussed the importance of impactful promotional materials. The team made a unanimous decision to prioritize high-quality brochures, business cards, and promotional items that reflect Leather Craft's commitment to craftsmanship.

6. Pre-show Marketing Strategy (Name)

[Name] outlined the pre-show marketing strategy, including social media campaigns, email newsletters, and targeted outreach to existing clients. The team brainstormed additional ideas to build anticipation and attract a wider audience.

7. Lead Generation and Engagement (Name)

[Name] shared strategies for lead generation and engagement during the expo. He identified interactive demonstrations, contests, and product samples as key methods to captivate visitors and convert leads.

8. Budget Review (All Attendees)

The financial aspect was discussed, with [Name] presenting the budget breakdown. [Name] has made necessary adjustments to allocate resources effectively while ensuring a strong presence at the expo.

9. Q&A Session

The team opened the floor for questions and clarifications. Each team member had the opportunity to address any concerns or seek further information.

10. Closing Remarks (Name)

[Name] thanked everyone for their valuable contributions and commitment to making [Trade Show Event] a success. The next meeting was scheduled for [Month Day, Year], focusing on the final preparations leading up to the event.

Meeting minutes recorded by: [Your Name]