Employee Letter Of Non Compliance
Employee Letter Of Non-Compliance
1. Pre-Requisites:
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Confirmation by Reporting Manager: [Your Name]
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Certificate of Original Documentation
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Evidence of the Compliance Breach
2. Employee Evaluation:
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Employee Name: [Employee's Name]
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Employee ID Number: [Employee's ID Number]
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Employee's Work Role: [Employee's Role]
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Previous Compliances/Non-Compliances:
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[Date]: Completed mandatory compliance training.
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[Date]: Received verbal warning for attendance issues.
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[Date]: Successfully resolved previous non-compliance issue.
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3. Compliance Breach Details:
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Specific Guideline Violated: Company Policy on Internet Usage
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Detailed Account of Breach: Employee visited unauthorized websites at work.
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Instances of Violation: [Violation Dates]
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Witnesses (if any): [Witness Names]
4. Response Required:
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Expected Response from Employee: [Employee's Name]
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Deadline for Response: [Deadline Dates]
5. Non-Compliance Issue Resolution:
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Steps for Rectification: Employee must undergo additional training on company policy regarding internet usage and submit a written acknowledgment of understanding.
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Available Support Services: HR department will provide guidance and support throughout the rectification process.
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Consequences for Future Non-Compliance: Failure to comply with the resolution steps may result in further disciplinary action, up to and including termination of employment.
6. Management Follow-Up:
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Reporting Manager Follow-Up: [Your Name]
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Follow-Up Timescales: Within 2 weeks of the deadline for the employee's response.
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Method of Evaluation: Meeting with the employee to discuss their progress in rectifying the non-compliance issue.
By: [Your Name]
From: [Your Company Name]
Address: [Your Company Address]
