COVID-19 SAFETY PROTOCOL
This document provides the set of rules to be followed by [Your Company Name] Human Resource department to ensure the health safety of every employee during the COVID-19 pandemic. It serves as a guide on how to manage employee behavior at work, manage the workplace for distancing, handle individual positive cases, communicate policies, and promote an overall culture of health.
Section I: Employee Behavior Management
Maintain Social Distancing: To ensure safe distance between employees, restructure the seating arrangements to comply with the recommended 6 feet or 2 meters distance. If feasible, encourage remote working or flexibility in work hours to minimize the number of people working concurrently in the office.
Wear Masks: Require the compulsory use of masks at all times within the office premises. The HR department will arrange for masks to be available for anyone who does not have one.
Hand hygiene: Employees should be instructed to wash their hands regularly with soap for at least 20 seconds. Hand sanitising stations should be set-up in easily accessible places.
Section II: Workplace Management
Regular Disinfection: Ensure regular cleaning and disinfection of the workspaces, especially high-touch areas like doorknobs, light switches, and keyboards.
Limit Shared Objects: Discourage sharing of items such as stationary or utensils that are difficult to clean otherwise. Any shared items should be cleaned and disinfected before and after use.
Ventilation: If possible, increase ventilation by opening windows or adjusting air conditioning.
Section III: Handling Positive Cases
Isolation and Reporting: Any employee showing symptoms consistent with coronavirus or who tests positive must immediately report to HR and isolate themselves. Line managers should be closely monitoring their team members’ well-being.
Workforce Contact Tracing: HR must initiate tracing of close contacts within the workplace of an employee who has tested positive.
Remote work or Paid Leave: Employees confirmed or suspected with COVID-19 should take leave or work remotely, as their health condition permits.
Section IV: Communication of Policies
Clear Instructions: Communicate these protocols to all employees. Make this information easily accessible and circulate reminders regularly.
Training: Conduct training programs to educate employees on the importance of COVID-19 precautions and protocols.
Address Queries: The HR department should address any questions or concerns about the safety protocols promptly and clearly.
Section V: Promotion of a Culture of Health
Mental health support: Encourage employees to take care of their mental health. Offer resources for stress and anxiety management.
Promote preventive measures: Promote and valorize behaviors that prevent the spread of COVID-19 at the workplace.
Wellness Programs: Encourage participation in wellness programs such as virtual exercise classes, meditation sessions, health consulting, etc.
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