An HR document is considered to be an essential tool in recording employment events, aims to bring an employee to his maximum potential, which your company will benefit from. Hence, you create a transition plan (e.g., orientation, training, coaching, etc.). Also, these documents are also made up of both legally mandated elements (government credentials, taxes, statements of account, etc.), and documents required by the compy policy and practice. Further, such employment events being recorded during the HR documentation include performance coaching incidents, disciplinary action, etc. Examples of HR Documents include the company manual, HR forms, a resume, exit interview letter, etc.
Employees needed to be handled well because they are an essential part of the company's growth. Thus, it's vital to make HR documentation to ensure that your employees conform to company HR policy and practices. For you to learn how to make an HR document, here are a few steps and inclusions for you to take into consideration.
1. Review The Human Resource Manual
Before you begin documenting employment events, it's essential if you check on the policies and standard procedures that the organization has set. May it be the dress code, hiring, termination, compensation, promotions, dress code, complaint procedures, sick days, vacations, etc. Then, never forget to look into the legal parlance. Always review the employment laws to have a comprehensive guide on whether changing or maintaining human resource documentation. This way, the employment agreement is undoubtedly complete.
2. Define Your Policies
Your policies don't just end in accepting new employees, wear corporate attire, or only "no ID cards, no entry." Always remember to look into the considerations. For example, you're trying to document employees' disobedience regarding sexual harassment. For this instance, you don't just want to consider penetration as sexual harassment per se. Remember that there are other grounds for sexual harassment; it could be merely uncomfortable touching, catcalling, or any other forms. Define your grounds for violation and your policies.
3. Look For A Word Processing Software
As you begin to think about writing your HR documents, determine how you would like to present or compose them. You may choose Powerpoint if you wish to present it to the HR manager or other stakeholders. This way, feedback, and corrections would be helpful. You may also use Microsoft Excel if you wish to keep track of your employees' productivity and quality of work.
4. Browse For HR Templates
There is a wide array of hr templates for small businesses or any establishments in almost all computer software such as Microsoft Publisher, Microsoft Word, Powerpoint, Excel, etc. As always, templates have played an important role in every professional's task due to its convenience and effectiveness. More importantly, it gives you an idea of how to begin and end your documents.
5. Create Your HR Document Templates
As soon as you have all these in mind, you may now compose the HR documents. You may choose from the various sample HR templates provided by your software. Then, look for the ones with a design that suits the formal document you are planning to create. Finally, think about the appropriate design. Design means how you input the details, in what format, or how they will appear.